Workshop: Data Standards, Data Sharing, and Demystifying the Integrated Publishing Toolkit (IPT)

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UPDATE 7 January Recording of Pre-workshop Webinar: Overview of the GBIF IPT Installation and Set up

UPDATE 1 January 2015: Workshop is full in both Ottawa and Gainesville.

UPDATE 8 December 2014: Be sure to come to the pre-workshop Webinar: Overview of the GBIF IPT Installation and Set up January 7th, 2015 from NOON to 2 PM EST.

UPDATE 4 November 2014: Ottawa open for applications. Gainesville is full.

Workshop: Data Sharing, Data Standards, and Demystifying the GBIF Integrated Publishing Toolkit (IPT)

When: 13-14 January 2015
Where: 2 locations - University of Florida, Gainesville, Florida @iDigBio and Ottawa, ON Canada at the K.W. Neatby Building of Agriculture and Agri-Food Canada
Participants: Data Managers, Collection Managers, and Researchers (limited to taxonomists)
What kind of data?: Datasets limited to occurrence data, (not checklists or observations)
Organizers: iDigBio, Canadian Biodiversity Information Facility, Canadensys, GBIF, VertNet, USGS-BISON, and the TTD-TCN.
Workshop Wiki: Data Sharing, Data Standards, and Demystifying the IPT

This workshop is for you if you:

  • have a dataset and need/want to get it into a standard format for sharing
  • manage data for a museum collection and would like to learn how to use the GBIF IPT
  • want to understand more about Darwin Core and Data Sharing Standards
  • would like to understand just what is meant by "Darwin Core Archive file (DwC-A)"
  • want to learn how to create or update Darwin Core Archive files using the IPT
  • would like to understand just a bit more about where data goes and how it gets there once it leaves your collection
  • are a taxonomist with an occurrence dataset who would like publish your dataset as a DwC-A with your related taxonomic publication
This workshop is not designed for IT staff who want to focus on installation of IPT on a server for their institutions. Instead, we aim to focus on building skills of staff whose job it is to maintain and update datasets in existing IPT instances now, or in the near future. From the research community, we invite taxonomists who wish to learn how to share and publish their occurrence data in DwC-A format. Some members of the taxonomist community already use the Darwin Core Archive (DwC-A) file format to publish their data for discovery and re-use. We will focus on occurrence data in this workshop, with the intent to discuss use of IPT extensions (e.g., media, genomics, determinations, and relationship extensions). We'll have a sample dataset for teaching. Participants are strongly encouraged to bring their own dataset to work with. If we receive more applications than we have spots, preference will be given to those with datasets and also to those with related images and media data.
Workshop is now full. (Application was at APPLY NOW!)
Participants in this workshop should expect to fall into one or both of these two groups:
  1. You want to walk away with an IPT instance installed on your local machine.
    1. We have a webinar to help answer questions about IPT install and set up.
  2. You want to get a DwC-A version of your dataset out of the workshop but don’t have and don’t want to have an IPT installed on your laptop. Even if you don’t have and don’t want to have an IPT installed on your laptop, we have a remote IPT instance you can use to generate the DwC-A.
Overall, the intent is to increase knowledge about data sharing, data standards, and envisioning how the IPT enhances and facilitates data sharing and data mobility for the research community. Our course also includes discussion of the future of the IPT, other ways to share occurrence data, and addresses some known data flow questions in the community.
Skill level: You do not need to be a computer programmer for this workshop. You are expected to have the skills commensurate with current collection managers and data managers who are managing collections databases.
For Gainesville Applicants / Participants: Participants traveling to Gainesville, FL will be reimbursed for travel, accommodation and per diem expenses related to their participation in this training event.

Got questions?
Ottawa applicants contact: James Macklin
Gainesville applicants contact: Deborah Paul


Start Date: 
Tuesday, January 13, 2015 (All day) to Wednesday, January 14, 2015 (All day)
Gainesville, Florida and Ottawa, ON, Canada