Difference between revisions of "Web Conferencing"

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= Overview =
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[[Category:Services]]
  
iDigBio's web conferencing solution services are provided via Adobe Connect:
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iDigBio uses [https://zoom.us/ Zoom] to provide virtual participation in iDigBio events, including meetings, workshops, webinars, and symposia.
  
[http://idigbio.adobeconnect.com idigbio.adobeconnect.com]
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= Getting Connected =
  
As a meeting participant, it may be helpful to reference the Adobe Connect Visual Quick Start guide: [https://seminars.adobeconnect.com/_a227210/vqs-participants/ VQS Participant Guide]
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* [https://support.zoom.us/hc/en-us/articles/207373866-Zoom-Installers Download the Zoom client]
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* [https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting Join a Meeting]
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* [https://support.zoom.us/hc/en-us/articles/201362033-Getting-Started-on-Windows-and-Mac Getting Started]
  
== Web Conferencing Troubleshooting and Help==
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= Recording Policy =
  
Before connecting to a scheduled meeting, you can verify your system configuration here:
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In order to meet NSF expectations to offer services indiscriminately to all biodiversity collections professionals, iDigBio endeavors to provide video streaming and/or recording of its events, including, but not limited to, workshops, webinars, conferences, and symposia. iDigBio also prefers that online event speakers grant permission to be recorded and to post a copy of the recording of their presentation on the IDigBio conference website for asynchronous viewing by registered participants.
  
[http://idigbio.adobeconnect.com/common/help/en/support/meeting_test.htm Meeting Test]
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* By registering for an iDigBio online event, you accept that all or part of its proceedings may be recorded and posted on the conference agenda for asynchronous viewing.
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* By attending iDigBio’s online events, you accept that the event will be recorded and posted for later asynchronous viewing.
  
This support page, provided via Adobe Connect, will test the following four items:
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= Meeting Courtesy =
  
*Supported Flash Player Version
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* Join the meeting early. Give yourself time to get connected.
*Adobe Connect connection Test
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* If you join after the meeting has started, wait for the host to ask who joined to prevent potential interruption of the speaker.
*Connection speed test
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* Mute yourself when you are not speaking.
*Adobe Connect Add-In test
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* Speak clearly and concisely.
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* Silence your mobile devices.
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* Limit background noise.
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* Be a good listener – minimize distractions, don’t multitask, etc.
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* Behave as you would in a face-to-face meeting – be courteous, don’t interrupt, watch your body language, etc.
  
=== Audio Troubleshooting ===
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= Having a Good Experience =
  
Most audio issues are due to hardware and settings. It is recommended that you use a headset and microphone when connecting to meetings.
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* Find a quiet location with a strong internet connection.
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* Learn how to operate your system’s microphone, speakers, and camera before connecting.
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* Use a headset, headphones, or earbuds for good audio quality and minimal reverberation.
  
==== Microphone Rights For Participants ====
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= Tips for Meeting Organizers =
  
Adobe Connect's default configuration is to enable microphone rights only for hosts and presenters. This is a setting the host must explicitly enable for participants to share audio. Please let the meeting host know via chat if you do not have audio rights enabled.
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* Be prepared!
 
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* Send event invitations and reminders and include a link to this wiki page to ensure your participants are ready.
Please keep your microphone muted when you are not speaking - to avoid echo and extraneous noise.
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* Don’t forget to start the recording, if desired.
 
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* Use End Meeting to close the meeting.
==== Adobe Connect Add-In ====
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Adobe Connect requires the installation of the "Adobe Connect Add In" before audio can be transmitted by a participant.
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==== Audio Setup Wizard ====
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Path to Audio Setup Wizard. <br>
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Log in to Adobeconnect, note menu bar.
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From Meeting menu header choose Audio Setup Wizard.
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Please use the audio set up wizard to configure your audio devices. If you are currently broadcasting audio, using the wizard will temporarily interrupt your transmission. Common issues the wizard can solve:
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*Selecting the correct microphone (computer's built in microphone vs. headset mic vs. web camera mic)
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*Microphone gain issues, clipping, etc
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*Selecting the correct audio output device (headphones vs. built in speakers)
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Latest revision as of 12:49, 18 August 2020


iDigBio uses Zoom to provide virtual participation in iDigBio events, including meetings, workshops, webinars, and symposia.

Getting Connected

Recording Policy

In order to meet NSF expectations to offer services indiscriminately to all biodiversity collections professionals, iDigBio endeavors to provide video streaming and/or recording of its events, including, but not limited to, workshops, webinars, conferences, and symposia. iDigBio also prefers that online event speakers grant permission to be recorded and to post a copy of the recording of their presentation on the IDigBio conference website for asynchronous viewing by registered participants.

  • By registering for an iDigBio online event, you accept that all or part of its proceedings may be recorded and posted on the conference agenda for asynchronous viewing.
  • By attending iDigBio’s online events, you accept that the event will be recorded and posted for later asynchronous viewing.

Meeting Courtesy

  • Join the meeting early. Give yourself time to get connected.
  • If you join after the meeting has started, wait for the host to ask who joined to prevent potential interruption of the speaker.
  • Mute yourself when you are not speaking.
  • Speak clearly and concisely.
  • Silence your mobile devices.
  • Limit background noise.
  • Be a good listener – minimize distractions, don’t multitask, etc.
  • Behave as you would in a face-to-face meeting – be courteous, don’t interrupt, watch your body language, etc.

Having a Good Experience

  • Find a quiet location with a strong internet connection.
  • Learn how to operate your system’s microphone, speakers, and camera before connecting.
  • Use a headset, headphones, or earbuds for good audio quality and minimal reverberation.

Tips for Meeting Organizers

  • Be prepared!
  • Send event invitations and reminders and include a link to this wiki page to ensure your participants are ready.
  • Don’t forget to start the recording, if desired.
  • Use End Meeting to close the meeting.