Difference between revisions of "Project Management Resources"

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[[Category:Project management]] [[Category:Project resources]]
 
[[Category:Project management]] [[Category:Project resources]]
This page provides resources and information for the series of project management webinars being conducted by iDigBio as well as other project management information and resources. Included is a growing list of links to documents, websites, videos, presentations, and other important information related to project management.
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This page provides resources and information related to project management, including documents, websites, videos, presentations, and other information.
 
+
==iDigBio Project Management Webinar Series Presentations==
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*[https://idigbio.adobeconnect.com/pmw/ Adobe Connect URL for Project Management Webinar Series]
+
*[https://www.idigbio.org/content/project-management-webinar Project Management Webinar One: Calendar Announcement]
+
** [https://www.idigbio.org/content/project-management-webinar-one-0 Project Management Webinar One: Presentation]
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** [https://www.idigbio.org/content/project-management-webinar-one Project Management Webinar One: Recording]
+
  
 +
==iDigBio Presentations on Project Management Topics==
 
{| class="wikitable" border="1"
 
{| class="wikitable" border="1"
 
|-
 
|-
! scope="col" class="unsortable" width="15%"| Date  
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! scope="col" class="unsortable" width="10%"| Date  
! scope="col" class="unsortable" width="10%"| Workshop Name  
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! scope="col" class="unsortable" width="15%"| Content Name  
 
! scope="col" class="unsortable" width="50%"| Brief Summary  
 
! scope="col" class="unsortable" width="50%"| Brief Summary  
 
! scope="col" class="unsortable" width="25%"| Links
 
! scope="col" class="unsortable" width="25%"| Links
 +
|-
 +
|-style="vertical-align:top;"
 +
|10/27/2020
 +
|[[Webinar Series: Adapting to COVID-19: Resources for Natural History Collections in a New Virtual World | Virtual Project Management, Tips and Tools]]
 +
|This informative webinar focused on the basics of project management followed by lessons learned from the iDigBio community through managing multi-institution digitization projects (e.g. ADBC Thematic Collections Networks). Topics to include: organization, project tracking, communication strategies, and compiling and preparing reports. There will also be time for Q&A at the end of the webinar. Speakers were Diego Barroso, Jen Zaspel, and David Jennings.
 +
|
 +
*[https://vimeo.com/473044516 Webinar Recording]
 +
*[https://www.idigbio.org/wiki/images/a/ae/20201027_COVID-webinar-series_Virtual-Project-Management.pdf Presentation Slides]
 +
|-
 +
|-style="vertical-align:top;"
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|7/20/2017
 +
|Effectively Managing Your Digitization Project
 +
|Lecture given as part of the [https://www.idigbio.org/content/entomological-collections-management-workshop-ii Entomological Collections Management Workshop II].
 +
|[[media:Jennings_Digitization-Project-Management.pdf | Presentation]]
 +
|-
 +
|-style="vertical-align:top;"
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|11/3/2016
 +
|[[IDigBio Summit 2016#Thursday, November 3, 2016 – Summit Day 2 | Effectively Managing Your Digitization Project Discussion Group]]
 +
|This session brainstormed strategies for effectively managing your digitization project and discussed the importance of project management and administration in keeping your digitization project on time and within budget. The group brainstormed ideas and techniques based on collective experience and lessons learned.
 +
|
 +
*[[media:IDigBio_Summit-VI_Day_2_Effectively-Managing-Your-Digitization-Project.pdf | Food-for-Thought Presentation]]
 +
*[https://docs.google.com/document/d/1q19JSukAmtNDaiLrWeJaeSGjigXe0s38kAoys_WcF2s/edit?usp=sharing Discussion Notes]
 +
|-
 +
|-style="vertical-align:top;"
 +
|11/5/2015
 +
|[[IDigBio Summit 2015#Wednesday, November 4, 2015|Project Management Discussion Group]]
 +
|This breakout group at iDigBio Summit V discussed the importance of project management and administration in keeping projects on time and within budget. The group discussed lessons learned, what worked, and what didn't work based on personal experiences and then brainstormed new approaches. We encouraged older TCNs to mentor and advise the younger TCNs.
 +
|
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*[https://goo.gl/2gT9EW Discussion Notes]
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*[http://idigbio.adobeconnect.com/p9tgo4mco3j/ Breakout Group Report]
 +
|-
 +
|-style="vertical-align:top;"
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|11/4/2015
 +
|[[IDigBio Summit 2015#Wednesday, November 4, 2015|Introduction to Project Management]]
 +
|This session at iDigBio Summit V provided an overview of the technical and artistic aspects of project management, including some strategies and tactics for adapting to situations and driving things forward.
 +
|
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*[[Media:iDigBio-Summit-V_Introduction-to-Project-Management_Jennings.pdf|Presentation]]
 +
*[http://idigbio.adobeconnect.com/p901ifnu0eg/ Recording]
 +
|-
 +
|-style="vertical-align:top;"
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|10/27/2014
 +
|[[Summit 2014#Discussion Notes|Project Management, Administration, & Mentoring]]
 +
|This breakout group at iDigBio Summit IV discussed the importance of project management & administration in keeping your project on time and within budget. The group discussed lessons learned, what worked, and what didn't work based on our experience and then brainstormed new approaches. We encouraged older TCNs to mentor & advise the younger TCNs.
 +
|
 +
*[https://docs.google.com/document/d/1HSluiXD2cqbALxtizNysIIu4l-qeodOv8oJrAliVnx4/ Discussion Notes]
 +
*[http://idigbio.adobeconnect.com/p3ecdtpgo9e/ Breakout Group Report]
 +
|-
 
|-style="vertical-align:top;"
 
|-style="vertical-align:top;"
|09/25/2016 - 09/30/2016
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|10/16/2014
 
|[https://www.idigbio.org/content/project-management-webinar Project Management Webinar]
 
|[https://www.idigbio.org/content/project-management-webinar Project Management Webinar]
| Effective project management requires a balance of technical skills (the "science") with people skills (the "art").  Technical skills include areas such as planning, estimating, measuring, and controlling.  In contrast, people skills include areas such as leading, enabling, motivating, and communicating.  Successful project managers are flexible in applying their knowledge and skills in both areas in the correct combination and proportion to keep projects moving forward.  This session will provide an overview of the technical and artistic aspects of project management, including some strategies and tactics for adapting to situations and driving things forward.
+
|Effective project management requires a balance of technical skills (the "science") with people skills (the "art").  Technical skills include areas such as planning, estimating, measuring, and controlling.  In contrast, people skills include areas such as leading, enabling, motivating, and communicating.  Successful project managers are flexible in applying their knowledge and skills in both areas in the correct combination and proportion to keep projects moving forward.  This session will provide an overview of the technical and artistic aspects of project management, including some strategies and tactics for adapting to situations and driving things forward.
 
|
 
|
* [https://www.idigbio.org/content/project-management-webinar-one-0 Project Management Webinar One: Presentation]
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*[https://www.idigbio.org/content/project-management-webinar-one-0 Webinar Presentation]
* [https://www.idigbio.org/content/project-management-webinar-one Project Management Webinar One: Recording]  
+
*[https://vimeo.com/idigbio/review/420660902/93d2e6b2e0 Recording]
* [https://idigbio.adobeconnect.com/pmw/ Adobe Connect URL for Project Management Webinar Series]
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|-
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|-style="vertical-align:top;"
 +
|04/14/2014
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|[[International Digitization Summit|Digitization Project Management]]
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|Two presentations at the International Digitization Summit in Canberra, Australia, about project management for digitization projects. Ther was also a discussion group on the same topic.
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|
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*[[Media:Jennings_Digitization_Project_Management_20150414.pdf|Showcase Day Presentation]]
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*[[Media:Jennings_Project_Management_Discussion_20150416.pdf|Introductory presentation for discussion group]]
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*[[Media:Project_management.pdf|Discussion group notes]]
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|-
 +
|-style="vertical-align:top;"
 +
|11/20/2013
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|[https://www.idigbio.org/content/idigbio-summit-iii-0 The Art and Science of Project Management]
 +
| Breakout discussion group at iDigBio's Summit III focused on balancing the scientific and artistic (technical and people skills) in project management. Strategies and tactics for adapting to situations and driving things forward.
 +
|
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*[https://www.idigbio.org/content/art-and-science-project-management Presentation]
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|-
 +
|-style="vertical-align:top;"
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|5/31/2012
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|[[Object To Image To Data Workshop|Business Process Modeling]]
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|Training session at iDigBio's Object-to-Image-to-Data Workshop focused on business process management and modeling.
 +
|
 +
*[https://www.idigbio.org/content/business-process-modeling Presentation]
 +
*[http://idigbio.adobeconnect.com/p7kze60llpi/ Recording]  
 +
|-
 +
|-style="vertical-align:top;"
 +
|5/30/2012
 +
|[[Object To Image To Data Workshop|Social Issues in Collaborative Digitization]]
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|Presentation at iDigBio's Object-to-Image-to-Data Workshop focused on social issues in collaborative digitization: people, culture, and change.
 +
|
 +
*[https://www.idigbio.org/content/social-issues-collaborative-digitization Presentation]
 +
*[http://idigbio.adobeconnect.com/p7tuezs89eh/ Recording]  
 
|-
 
|-
 
|}
 
|}
  
==Related Project Management Presentations==
+
==Some Thoughts and Recommendations==
  
* [https://www.idigbio.org/sites/default/files/videos/slides/SocialIssues.pptx Social Issues in Collaborative Digitization: People, Culture, Change]
+
* Project management focuses the team on goals and outcomes and provides a structure for success
 +
* Identify a suitable person to manage project – skill set, temperament, commitment
 +
* Project plan – get and stay organized; anticipate & plan for risks & change; interface with institutional procedures
 +
* Flexibility in all aspects – don’t be schedule or budget driven, but rather outcome driven
 +
* Decisions – often easier to beg for forgiveness than to ask for permission
 +
* Communication – utilize various media to reach different kinds of people; hold regular meetings; keep stakeholders involved
 +
* Seek out lessons learned – what works; what doesn’t; mentoring
 +
* Delegate – don’t attempt to do everything
 +
* Leadership is always important
 +
* Balance your time, resources, and scope
  
==Example Project Manager Job Descriptions==
+
==Some Potentially Useful Tools==
  
*[[Media:Example_Project_Manager.pdf | Project Manager Description]]
+
* Documents & budgeting
 
+
** [https://www.google.com/docs/about/ Google Docs]
*[[Media:Example_Assistant_Project_Manager.pdf | Assistant Project Manager Description]]
+
** [https://products.office.com/en-US/ Microsoft Office]
 
+
** [https://www.libreoffice.org/ LibreOffice]
*[[Media:Example_Project_Assistant.pdf | Project Assistant Description]]
+
* Scheduling
 
+
** [https://products.office.com/en-us/project/project-and-portfolio-management-software Microsoft Project] - generally considered to be "the standard"
*[[Media:Example_Program_Assistant.pdf | Program Assistant Description]]
+
** [http://www.projectlibre.org/ ProjectLibre] - "open source replacement of Microsoft Project"
 
+
* Project Management
*[[Media:Project_Coordinator.pdf | Project Coordinator Description]]
+
** [http://openatrium.com/ OpenAtrium]
 
+
** [https://basecamp.com/ Basecamp]
*[[Media:SERNEC_Project_Manager.pdf | SERNEC Project Manager]]
+
** [https://www.openproject.org/ OpenProject]
 +
** [http://www.redmine.org/ Redmine]
 +
** [https://asana.com/ asana]
  
 
==Project Management Resources==
 
==Project Management Resources==
  
 
*[http://www.pmi.org/ Project Management Institute]
 
*[http://www.pmi.org/ Project Management Institute]
 +
*[http://www.pmi.org/PMBOK-Guide-and-Standards.aspx PMBOK Guide and Standards]
 
*[http://www.pma.doit.wisc.edu/ DoIT Project Management Advisor]
 
*[http://www.pma.doit.wisc.edu/ DoIT Project Management Advisor]
 
*[http://www.usability.gov/ Improving the User Experience]
 
*[http://www.usability.gov/ Improving the User Experience]
*[http://www.projectscience.org/ Project Science]
+
 
*[http://openatrium.com/ Open Source Collaboration Software]
+
==Example Job Descriptions==
 +
 
 +
*[[Media:Example_Project_Manager.pdf | Project Manager Description]]
 +
*[[Media:Example_Assistant_Project_Manager.pdf | Assistant Project Manager Description]]
 +
*[[Media:Example_Project_Assistant.pdf | Project Assistant Description]]
 +
*[[Media:Example_Program_Assistant.pdf | Program Assistant Description]]
 +
*[[Media:Project_Coordinator.pdf | Project Coordinator Description]]
 +
*[[Media:SERNEC_Project_Manager.pdf | SERNEC Project Manager]]

Latest revision as of 14:54, 3 December 2020

This page provides resources and information related to project management, including documents, websites, videos, presentations, and other information.

iDigBio Presentations on Project Management Topics

Date Content Name Brief Summary Links
10/27/2020 Virtual Project Management, Tips and Tools This informative webinar focused on the basics of project management followed by lessons learned from the iDigBio community through managing multi-institution digitization projects (e.g. ADBC Thematic Collections Networks). Topics to include: organization, project tracking, communication strategies, and compiling and preparing reports. There will also be time for Q&A at the end of the webinar. Speakers were Diego Barroso, Jen Zaspel, and David Jennings.
7/20/2017 Effectively Managing Your Digitization Project Lecture given as part of the Entomological Collections Management Workshop II. Presentation
11/3/2016 Effectively Managing Your Digitization Project Discussion Group This session brainstormed strategies for effectively managing your digitization project and discussed the importance of project management and administration in keeping your digitization project on time and within budget. The group brainstormed ideas and techniques based on collective experience and lessons learned.
11/5/2015 Project Management Discussion Group This breakout group at iDigBio Summit V discussed the importance of project management and administration in keeping projects on time and within budget. The group discussed lessons learned, what worked, and what didn't work based on personal experiences and then brainstormed new approaches. We encouraged older TCNs to mentor and advise the younger TCNs.
11/4/2015 Introduction to Project Management This session at iDigBio Summit V provided an overview of the technical and artistic aspects of project management, including some strategies and tactics for adapting to situations and driving things forward.
10/27/2014 Project Management, Administration, & Mentoring This breakout group at iDigBio Summit IV discussed the importance of project management & administration in keeping your project on time and within budget. The group discussed lessons learned, what worked, and what didn't work based on our experience and then brainstormed new approaches. We encouraged older TCNs to mentor & advise the younger TCNs.
10/16/2014 Project Management Webinar Effective project management requires a balance of technical skills (the "science") with people skills (the "art"). Technical skills include areas such as planning, estimating, measuring, and controlling. In contrast, people skills include areas such as leading, enabling, motivating, and communicating. Successful project managers are flexible in applying their knowledge and skills in both areas in the correct combination and proportion to keep projects moving forward. This session will provide an overview of the technical and artistic aspects of project management, including some strategies and tactics for adapting to situations and driving things forward.
04/14/2014 Digitization Project Management Two presentations at the International Digitization Summit in Canberra, Australia, about project management for digitization projects. Ther was also a discussion group on the same topic.
11/20/2013 The Art and Science of Project Management Breakout discussion group at iDigBio's Summit III focused on balancing the scientific and artistic (technical and people skills) in project management. Strategies and tactics for adapting to situations and driving things forward.
5/31/2012 Business Process Modeling Training session at iDigBio's Object-to-Image-to-Data Workshop focused on business process management and modeling.
5/30/2012 Social Issues in Collaborative Digitization Presentation at iDigBio's Object-to-Image-to-Data Workshop focused on social issues in collaborative digitization: people, culture, and change.

Some Thoughts and Recommendations

  • Project management focuses the team on goals and outcomes and provides a structure for success
  • Identify a suitable person to manage project – skill set, temperament, commitment
  • Project plan – get and stay organized; anticipate & plan for risks & change; interface with institutional procedures
  • Flexibility in all aspects – don’t be schedule or budget driven, but rather outcome driven
  • Decisions – often easier to beg for forgiveness than to ask for permission
  • Communication – utilize various media to reach different kinds of people; hold regular meetings; keep stakeholders involved
  • Seek out lessons learned – what works; what doesn’t; mentoring
  • Delegate – don’t attempt to do everything
  • Leadership is always important
  • Balance your time, resources, and scope

Some Potentially Useful Tools

Project Management Resources

Example Job Descriptions