IDigBio Workshops

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This page contains links to materials from completed iDigBio workshops. Codified documentation will reside on the iDigBio Documentation page. Other materials may be displayed via Wikis or external publications.

Workshop Documentation

Calendar Year 2014

Date Workshop Name Brief Summary Links
01/16/2014- 01/17/2014

iDigBio Education and Outreach Workshop (workshop report)

Two day workshop to explore the parameters of iDigBio's Education and Outreach directives. TCN presentations, keynote speakers and demonstrations of the Resources and Tools available are among the topics to be addressed.

Careers and Graduate Study in the Biological Sciences (workshop report)

A 1-day workshop for undergraduate students focusing on opportunities for careers and graduate study in field and environmental biology, biodiversity, ecology, and evolution. A primary goal is increasing minority participation in the biological sciences within such groups as African and Black Americans, Native Americans, and individuals of Hispanic ethnicity. Registration is open to freshmen, sophomores, juniors, seniors, and recent graduates.


NAPC Symposium: "Celebrating Public Participation in Paleontology"

Celebrating public participation in paleontology,Sponsored by The Florida Paleontological Society
Chairs: Austin J.W. Hendy & Bruce J. MacFadden.


FOSSIL Kickoff Meeting

Representatives from participating fossil clubs, the project team, and other stakeholders from around the U.S. will meet for presentations, brainstorming, and discussion.


“An Outsider’s view inside NSF: E&O Trends and Tips” iDigBio NSF E&O Webinar

Talk entitled “An Outsider’s view inside NSF: E&O Trends and Tips” Bruce J. MacFadden (former Program Officer, EHR Division of Research in Learning)

Webinar Recording:

Presentation PDF:

03/9/2014- 03/12/2014

iDigBio Original Source Materials Workshop

iDigBio and Yale Peabody Museum are pleased announce a workshop focused on the digitization of original, specimen-related source materials in natural history collections, to include field notebooks, catalogs, ledgers, cards, and other archival materials that contain specimen-related data.
03/24/2014- 03/25/2014

iDigBio Data Modeling Workshop

The primary goal of the workshop is to produce a document that is specific to the data management needs of repositories. Discussion topics will include preserving data semantics, interoperability, identifiers, names, and services.

03/24/2014- 03/27/2014

Biological Collections Digitization in the Pacific

This workshop is part of a continuing series of iDigBio­ sponsored workshops focused on organizing, launching, maintaining, and enhancing biological collections digitization programs. The primary goals are to 1) enhance international collaboration and sharing regarding biological collections digitization in the South Pacific, and 2) prepare participants with the necessary skills and knowledge to launch, manage, and sustain a biodiversity collections digitization program individually, through collaboration with an existing Thematic Collections Network (TCN), as a Partner with an Existing Network (PEN), through direct collaboration with iDigBio, or through collaboration with other collections and museums within the region.
05/5/2014- 05/6/2014

Collections for the 21st Century Symposium

The symposium will emphasize the value of collections data in meeting challenges facing biodiversity and human societies. Digitization of bio-specimens has brought a tremendous amount of data on-line for new and exciting uses in research and education.

Calendar Year 2013

Date Workshop Name Brief Summary Links
02/13/2013- 02/14/2013

iDigBio Augmenting OCR Hackathon Wiki (workshop wiki)

This Hackathon addresses OCR output and natural language parsing of natural history museum's specimen label data.

Hackathon Announcement

03/05/2013- 03/06/2013

iDigBio Wet Collections Digitization Workshop (DROID 3) (workshop report)

This new workshop will focus on digitization of wet collections, to include specimen label databasing, specimen imaging, ledger and field book imaging, and digitization of legacy objects such as X-rays, CT scans, and 35mm slides. It will be held at the University of Kansas in Lawrence, Kansas on March 5-6, 2013.

Workshop Announcement

Workshop Wiki


ASB 2013 symposium and workshop (workshop report)

There will be a symposium and workshop on museum collection digitization efforts at the 2013 meeting of the Association of Southeastern Biologists (ASB). The emphasis will be on workflow options and workflow efficiency. The symposium will provide exposure to digitization efforts and challenges across taxonomic groups while the workshop will be a one-day training session on workflow concepts and logistics.

ASB Meeting Website

04/24/2013- 04/25/2013

iDigBio Entomology Digitization Workshop (DROID 2) (workshop report)

This workshop will focus on digitization of dried insect specimens, stored in drawers and trays, either pinned or in packets. A sampling of workshop topics includes specimen label databasing, specimen imaging, ledger and field book databasing and imaging, database selection decisions, and digitization workflows. The workshop will be held at The Field Museum, Chicago, Illinois April 24-25, 2013. Workshop Wiki

iDigBio Symposium at Botany 2013: Uses of Herbarium Specimens in Research, Teaching, and Public Outreach (Pam Soltis)

Information to be added

Botany 2013 Meeting Website

07/2013 iDigBio Symposium at Botany 2013: Broadening Participation - Recruiting and Retaining Outstanding Scientists in the Botanical Sciences (Anna Monfils)

Information to be added

Botany 2013 Meeting Website

08/12/2013 - 08/16/2013

iDigBio's 2nd Train the Trainers Georeferencing Workshop from the GWG

From across the continent, a diverse group of 26 participants, 10 remote participants, and five instructors gathered in Gainesville from August 12 – 16 for a week-long intermediate to advanced course on georeferencing natural history museum legacy specimen data, emphasizing how to present and teach these skills to others.
08/12/2013 - 08/16/2013

Specify 6 Workshop (workshop report)

Twenty on-site participants representing 16 institutions were joined by up to 20 remote attendees for the occasion. The week began with the basics, including the installation of Specify and its related software before progressing through four days of increasingly advanced topics. Workshop Wiki
09/16/2013 - 09/18/2013

iDigBio Fluid-preserved Invertebrate Imaging Workshop (workshop report)

The content of the Ann Arbor workshop included a host of excellent presentations and lots of outstanding discussion, all focused on imaging arthropods. Nearly 30 institutions were represented by the 40 participants. Workshop Wiki
09/23/2013 - 09/25/2013

iDigBio Paleontology Digitization Workshop (workshop report)

More than 60 paleontologists representing 41 institutions assembled in New Haven, CT the week of September 23rd, 2013 to share ideas, protocols, preferences, and strategies. Workshop Wiki
12/09/2013 - 12/12/2013

iDigBio Small Herbarium Workshop (workshop report)

Co-sponsored by iDigBio, the Robert K. Godfrey Herbarium at Florida State, the North American Network of Small Herbaria, and the Small Collections Network (SCNet), the event brought together about 30 collections professionals from 25 institutions representing 16 states, all focused on strategies and processes for digitizing the collections held in smaller herbaria. More information about the workshop, including recordings of the sessions, and PDF files of the proceedings, are available at the workshop’s wiki.

The primary goals for the workshop included:

Encouraging, enabling, and facilitating the digitization of small herbarium collections, to include recording, imaging, and serving specimen data,

Encouraging collaboration and interaction among small herbaria across the United States,

Expanding the number of data portals of the North American Network of Small Herbaria (NANSH),

Encouraging attendance at the upcoming iDigBio-sponsored small herbarium workshop to be held in conjunction with Botany 2014,

Fostering expansion of SCNet.

Workshop Wiki
12/16/2013 - 12/20/2013

CitScribe Hackathon (workshop report)

Workshop Wiki

Calendar Year 2012

Date Workshop Name Brief Summary Links
03/28/2012- 3/30/2012 IT Standards Workshop Bring together experts in biodiversity informatics and related fields. Priorities include: 1) harmonizing data and metadata requirements for digital collections; 2) examining semantic and linked-data approaches to biodiversity data interoperability; 3) developing training and testing resources for georeferencing; 4) defining storage capabilities, interoperability, and computational requirements for the national resource.

Audio/Visual Recordings

Main Room:

Breakout Groups (Day 1):

Breakout Groups (Day 2):

Breakout Groups (Day 3):

Presentation Slide Decks

Lightning Talks

04/27/2012- 04/28/2012 Paleocollections Workshop Address the digitization needs, opportunities and Grand Challenges of the US Paleontological collections community throughout the US.
05/30/2012- 5/31/2012 DROID Workshop This research workshop addresses the design, documentation, and optimization of Object-to-Image-to-Data workflows for digitizing biological specimens which are curated in thousands of museum and herbarium collections worldwide.

Audio/Visual Recordings

Main Room:

Breakout Groups (Day 1):

Breakout Groups (Day 2):

Presentation Slide Decks

07/12/2012 Botany 2012 The workshop is designed to introduce current and future biological and paleontological specimen collections staff to resources and workflows that can lead to greater efficiencies in the digitization of their collections.
09/17/2012- 9/18/2012 Digitizing Plant Collections Workshop iDigBio is offering a series of preparation-specific workshops focusing on organizing, launching, and maintaining a biological collections digitization program. The first of these workshops will focus on vascular and non-vascular plant digitization and will be held at Valdosta State University, September 16­–18, 2012.

All workshop materials can be accessed via the Workshop Wiki

Live Audio/Video

Audio/Visual Recordings

Main Room:

Breakout Groups:

Presentation Slide Decks

09/28/2012- 9/29/2012

Public Participation in Digitization of Biodiversity Subject Workshop

This workshop seeks to identify ways to engage the public in the ongoing digitization of biodiversity specimens. Audio/Video Recordings

Main Room: Adobe Connect Recordings

Presentation Slide Decks

Workshop Wiki

10/01/2012- 10/02/2012 iDigBio Augmenting OCR Working Group workshop In order to identify best practices and to develop tools for this process and plan a hackathon, iDigBio ( will hold an “iDigBio Augumenting OCR” workshop October 1-2, 2012, in Gainesville, Florida.

Audio/Visual Recordings

Main Room:

Breakout Groups:

Presentation Slide Decks

Workshop Wiki

10/08/2012- 10/12/2012 This "train-the-trainers" workshop is designed to provide the community with more trainers across the USA available to train others to georeference specimen label locality data. Participants are expected to organize and facilitate at least one multi-day georeferencing workshop targeted at the TCNs and other digitization projects of which the participants are representative. The workshop is an intensive 5-day event in Gainesville, Florida October 8 - 12, 2012. The participant list is posted (see column to the right).

Audio/Visual Recordings Adobe Connect Recordings

Presentation Slide Decks

10/23/2012- 10/24/2012 iDigBio Summit 2012

Foster communication and cohesion between iDigBio and Thematic Collections Networks (TCNs), clarify objectives, identify challenges and needs.

Calendar Year 2011

Date Workshop Name Brief Summary Links
11/29/2011 - 12/01/2011 iDigBio Summit 2011 Foster communication and cohesion between iDigBio and Thematic Collections Networks (TCNs), clarify objectives, identify challenges and needs.