IDigBio Public Participation in Digitization Workshop

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Workshop Summary

iDigBio, the National Science Foundation’s national HUB for Advancing Digitization of Biological Collections (ADBC), is offering a workshop to identify ways to engage the public in the ongoing digitization of biodiversity specimens. The workshop will be held at the University of Florida in Gainesville, Florida, on September 28–29, 2012. It is co-organized by iDigBio’s Public Participation in Digitization Working Group and iDigBio’s Education and Outreach Working Group. Project leaders, biodiversity informatics software developers, and informal education community members are especially encouraged to attend.


The workshop agenda will be published around September 17, 2012.

Remote Participation

Adobe Connect Meeting Room

Workshop Logistics

Sept 28th – Sept 29th, 2012

Presented by the National Resource (Home Uniting Biocollections, or HUB, at the University of Florida and Florida State University) for Advancing Digitization of Biodiversity Collections (ADBC)

Contact for Questions or Problems

If you encounter logistical issues prior to or upon your arrival in Gainesville and require assistance, we encourage you to contact Project Assistant Cathy Bester at 352-294-1949, Project Manager David Jennings at 352-273-1906, or IT Expert Kevin Love at 352-294-1924.

Travel to Gainesville, FL

Your travel arrangements have been coordinated and finalized by Jesse Grosso; you should have already received all travel details in a separate email. If you have any remaining travel questions, please contact Jesse at

Shuttle from Gainesville Airport to the Hotel

The Holiday Inn will provide shuttle service from the Gainesville airport to the hotel. When you reach the Gainesville airport, if the shuttle is not already onsite, call the Holiday Inn at 352-376-1661 to request a shuttle pick-up. If the shuttle is unavailable, Bestway Cab is a local taxi service and they may be reached at 352-367-8222. Retain taxi receipts for reimbursement.

Hotel and Workshop Locations

Hotel Address: Holiday Inn University Center 1250 W. University Avenue Gainesville, Florida 32601 Hotel Phone Number: 352-376-1661

Workshop Address: 105 NW 16th Street, Gainesville, FL 32603 (3rd Floor, Main Conference Room) The distance is 1/3 mile from the Hotel to the workshop location. Google Map

Hotel Check-in

A block of rooms have been reserved for Workshop participants, and participant names have been provided to the hotel. Please notify the hotel that you are part of the iDigBio Workshop upon check-in to verify that you are receiving a room from this block. Hotel information may be obtained from the following website:

Workshop Check-in

Workshop materials will be (including a printed agenda, name tag, and wireless Id) will be distributed as participants arrive at the workshop location on September 28th. Power for laptops and University wireless access will be provided for all participants. Please plan to arrive by 7:15 am on Friday for check-in and breakfast to enable a prompt start time at 7:55 am.

Meals and Other Activities

Breakfast and lunch will be provided at the Workshop location on Sept. 28th (breakfast starting at 7:15 am, lunch from 12:30pm-1:30pm) and Sept. 29th (breakfast starting at 7:30 am, lunch from 12:30pm-1:30pm). Vegetarian options will be available. A reception/dinner is scheduled on Sept. 28th, beginning at 6:00 pm at the Florida Museum of Natural History-Exhibits. A shuttle bus will be waiting in the parking lot of the Holiday Inn at 5:45 pm to take you to the reception (it will leave the FL Museum at 8:30 pm to return you to the hotel).

A per diem will be paid for all meals not included as workshop functions; there is no need to retain receipts for these per diem meals. There are a number of other restaurants within the immediate vicinity of the hotel and the workshop location: Google Map

Shuttle to the Gainesville Airport

During your stay at the Holiday lnn University Center, schedule the shuttle for your return to the airport at the front desk. Reimbursement Procedures: Any meals not provided as workshop functions will be reimbursed at the state per diem rate (Breakfast $6, Lunch $11, Dinner $19), no receipts are needed. Taxi fares, parking fees, and baggage fees may qualify for reimbursement – please retain your original receipts. Project Assistant Cathy Bester will send out an email to workshop participants with details on reimbursement procedures during the week following the workshop. If you have any questions, please contact Cathy at 352-294-1949.