Getting Started

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Signing In with Your Account Information

  • If this is the first time you are using this application, you need to log in with your iDigBio Account UUID and the API Key. You may request the login combination from iDigBio. You can get a account UUID / API key pair by contacting Alex(
  • Fill in your login information in the dialog box after you launch the application, as shown below.
Sign in.png
  • Once you have successfully signed in, your Account UUID and API Key are saved on your computer and you don't need to sign in again next time you open the appliance.

Ingestion Tool at a Glance

  • Upload via CSV : Upload media files using a CSV file.
  • Upload History : View the history of previous uploads from user's computer.
  • Generate CSV : Create a CSV file for the images in a folder.

Ingestion Procedures

  1. At first, you want to make a CSV(Comma Separated Value) file. CSV should contain the information about the media files that you are about to upload. We recommend to use the "generate CSV" tab, if you are not aware about a CSV file.
  2. After the CSV file is ready either by manually or by the generation, you can upload media files through "Upload via CSV" tab.
  3. You can always check the previous uploads through the "Upload History" tab.
  • Hereafter, we present an example of uploading bunch of image files from the folder is presented in a step by step manner. It consists of two steps. One is generating a CSV file and then uploading image files with CSV file.

Generate a CSV File

  • At first, click the "generate CSV" tab.
  • When you type in the path of the folder, it would be easier to copy the path from the address bar.
Generate csv 1.png
  • Then you specify the GUID syntax. If you are not aware about the difference among the drop down menu, you can simply use "hash of the record information". Finally, you type in the destination path to which the CSV file is stored.

Upload Image with CSV File

  • Now you upload folder of images through CSV file. At first, you specify the image license and record set GUID. Then type in the path of CSV file that you created. Finally, you click the upload button.
  • On successful upload, you should see the result similar to the one shown below.

Resuming a Failed Upload Batch

  • If not all the images in the batch are successfully upload, you would see table of which what media is failed to upload.
  • To continue the batch, just click the yellow "Retry failed upload" button. Note that the previously uploaded images are "skipped" (as shown above the progress bar).

Show the History of Previous Uploads

  • When you click on the "Upload History" tab, you will see all the previous upload batches shown like this.
  • See the details of each upload batch by clicking on each of entries.