Data Ingestion Guidance

Guidance When First Considering iDigBio Data Ingestion

Contact Info

For assistance, contact data@idigbio.org

Below are a few things that we ask of the data to make it fit for use in the cyberinfrastructure we are building:

Registering Your Collection in Preparation for Data Ingestion

When your data are ready for ingestion, please register your collection here. You will need to have an established login already, and be logged in. Here are the steps to take:

• http://portal.idigbio.org/register

Log into iDigBio if you have not already done so, your regular iDigBio.org login credentials are sufficient, there is no special login for the portal:

• https://www.idigbio.org/auth/login.php

Once you are logged in, go to this link:

• http://portal.idigbio.org/register

If you are already on the portal page, the 'Register A Collection' is in the menu under your login name in the upper right of the page.

Data Requirements

• For all data records

1. all specimen records need to have a GUID in each digital record: a persistent globally unique identifier
2. you need to have ownership of the data in the case of your being its source, on the other hand if you are an aggregator, you need to have the owner's permission to send it to us.
3. we would like it to be available to our harvester via IPT and RSS if possible, otherwise in DarwinCore format in a CSV file would work too.
4. dates in ISO 8601 format, i.e., YYYY-MM-DD
5. caution to preserve diacritics in people and place names.

• For all images/media objects

1. each media record needs to have a GUID: a persistent globally unique identifier
2. we need there to be Audubon Core metadata file, with one record to go with each media record, and we can provide coaching to help you create that file. The more you can flesh out the details of the image, the more likely it will be to be highly retrievable.
3. just like the ownership of catalog records, the media records need to provided freely and with permission, and each record needs to have at least Creative Commons permission = "CC BY"

The methods for linking the catalog records to the media records are in this document, as well as explanation about creating GUIDs for the records:

• https://www.idigbio.org/content/guid-guide-data-providers-0

Details about data ingestion requirements and guidelines are here:

• https://www.idigbio.org/content/idigbio-data-ingestion-requirements-and-guidelines

Additional info about image format is here:

• https://www.idigbio.org/content/idigbio-image-file-format-requirements-and-recommendations

If you need to learn about acceptable Creative Commons licenses in iDigBio:

• https://www.idigbio.org/content/idigbio-intellectual-property-policy

If you are contemplating writing a proposal (e.g., to NSF) and want to coordinate your data with iDigBio:

• https://www.idigbio.org/content/collaborating-idigbio-grant-proposals

If you are brand new to iDigBio and looking for some entry-level info about the project, try here:

• https://www.idigbio.org/content/welcome-idigbio

Sample Scenarios of Data Transformations to Prepare Data for Ingestion

• Example preparing specimen data from Illinois Natural History survey (INHS) fish collection from FileMakerPro
• Example of transformations on InvertNet image metadata dataset