ADBC Summit 2018

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Digitizing the Past and Present for the Future
ADBC Summit VIII Quick Links
Calendar Announcement
Registration Form
General Information

Join the leading researchers and professionals striving to digitize our nation's Natural History Collections! The annual ADBC Summit brings together representatives from TCNs, PENs, NSF, iDigBio, and other initiatives related to the U.S. National Science Foundation’s Advancing Digitization of Biodiversity Collections (ADBC) program. The Summit inspires collaboration and focuses discussions on shared goals, challenges, and opportunities.

General Information

Maps & Dining Information

Area Information

Ground Transportation Options

Special Accommodations

  • Nursing mothers needing accommodations should contact Shari Ellis at for assistance.
  • Individuals needing assistance with ground transportation from the Hilton to the Cultural Plaza should speak with Hilton front desk staff.

Wireless Service

Wireless access for onsite participants is provided by the University of Florida:

Remote Access

To the extent possible, the Summit sessions will be broadcast and recorded using the University of Florida Mediasite service. If you wish to listen to the meeting remotely, visit the Mediasite catalog here:


Monday, October 1, 2018 -- Orientation and Pre-Summit Meetings

Time Powell Classroom (Front) Powell Classroom (Middle) McGuire Classroom McGuire Director's Conference Room
7:00-9:00 Breakfast on your own
9:00-11:00 Orientation to ADBC by the iDigBio Team

Join us for an orientation session presented by the iDigBio core team. Everyone is welcome! Come to learn, to refresh, and to meet your fellow digitizers! We will cover topics including:

  1. What ADBC and iDigBio are about, the acronyms, the scope
  2. How you can get involved by participating in interest and working groups, community surveys, and useful website content
  3. How to get specimen data to us, the first time and with every update
  4. Ways to interact with us - listservs, meet the staff
  5. Forum for suggestions to make all of this better
11:00-1:00 Lunch on your own
1:00-3:00 TCN Kickoff Meetings Session I
Endless Forms Pteridological Collections Consortium California Phenology iDigBio External Advisory BoardClosed Session
1:00-1:30 EAB pre-meeting
1:30-3:00 EAB meeting with iDigBio
3:00-3:30 Afternoon break (provided)
3:30-5:00 TCN Kickoff Meetings Session II
Endless Forms Pteridological Collections Consortium California Phenology iDigBio External Advisory BoardClosed Session
3:30-5:00 Working time for EAB
5:00 Adjourn
6:30-9:30 Informal welcome and meet & greet with iDigBio staffNo Name Lounge inside the Hilton

Tuesday, October 2, 2018 -- Summit Day 1

Time Harn Galleria Harn Chandler Auditorium Harn Classroom 1 Harn Classroom 2 Powell Classroom McGuire Classroom McGuire Director's Conference Room
7:00-9:00 Breakfast on your own
8:15-9:00 Arrival, Summit check-in, networking, coffee, light refreshments Not available Not available
9:00-10:15 Plenary Session I
Opening & Welcome
9:00-9:15 Opening & Welcome Larry Page
9:15-9:30 ADBC Program Update Reed Beaman
9:30-9:45 Logistics David Jennings
New TCN Introductions
9:45-10:00 California Phenology Jenn Yost
10:00-10:15 Pteridological Collections Consortium Carl Rothfels
10:15-10:30 Endless Forms Matthew Pace
Not available Not available
10:30-11:00 Morning Break (provided) Not available Not available
11:00-12:00 Plenary Session II
TCN Updates
11:00-11:15 Paleoniches & Cretaceous World Bruce Lieberman
11:15-11:25 Fossil Insect Collaborative Erica Krimmel
11:25-11:40 SCAN & LepNet Neil Cobb
11:40-11:50 Fossil Marine Invertebrates Pat Holroyd
11:50-12:00 InvertEBase Rudiger Bieler
Not available Not available
12:00-12:15 Group Photo
12:15-1:00 Lunch (provided)
1:00-2:10 Plenary Session III
TCN Updates cont.
1:00-1:10 Microfungi Andrew Miller
1:10-1:20 Macroalgae Chris Neefus
1:20-1:30 SERNEC Michael Denslow
1:30-1:40 MAM Cindy Skema
1:40-1:50 SoRo Erin Tripp
1:50-2:00 Great Lakes Invasives Ken Cameron
2:00-2:10 oVert David Blackburn
2:10-2:40 Plenary Session IV
Group Discussion
Panel Discussion with Retired TCNs

Session Notes
This is a panel discussion with members of retired TCNs that are in attendance. This session is intended to facilitate and propagate knowledge transfer, lessons learned, etc. throughout the ADBC program.

Rich Rabeler
2:40-3:10 Afternoon Break (provided)
3:10-4:00 Plenary Session V
Group Discussion
Harnessing Natural History Collections Data for Addressing National Challenges

Session Notes
This session is intended to elicit information for a stakeholder vision of how to maximize the value of biodiversity collections data for collections management, research, and education in the future. BCoN is coordinating the development of this vision in response to requests from NSF and others to inform the development of a new funding program to succeed NSF’s current ADBC program. The Biodiversity Collections Network (BCoN) wants your very specific and succinct contributions to a wish list of future activities or functions for collections and data, and recommendations on how to achieve them. You will be provided a hard copy of a few questions upon check-in. Please bring your completed form to the session and share your responses! You will be asked to hand in your form at the end of the session. Alternatively, record your responses digitally using this Google Form:

Barbara Thiers
4:00-4:30 Day 1 Wrap-UpShari Ellis
4:30 Adjourn
6:30-9:30 Evening at the Florida MuseumPowell Hall
6:30-7:30 Arrival, heavy hors d'oeuvres, cash bar
7:30-7:45 Welcome by Roland Roberts, NSF Program Director and BIO Centers Science Advisor
7:45-8:00 International Opportunities for Enhancing and Expanding our Reach by Deborah Paul, iDigBio Digitization and Workforce Training Specialist
8:00-9:30 Museum exhibits open for your enjoyment

Wednesday, October 3, 2018 -- Summit Day 2

Time Harn Galleria Harn Chandler Auditorium Harn Classroom 1 Harn Classroom 2 Powell Classroom McGuire Classroom McGuire Director's Conference Room
7:00-8:45 Breakfast on your own
8:15-8:45 Arrival, networking, coffee, light refreshments Not available Not available Biotic Associations: Informal Open Session I

Session Notes
The primary purpose of the meeting is to discuss how existing species interaction datasets are structured and how to increase our ability to generate aggregate datasets and examine networks of interactions. The ADBC program has promoted the mobilization of tens of millions of specimen-level data in natural history collections in the United States and many of these datasets contain rich species interaction data. During the first meeting Jorrit Poelen (Global Biotic Interactions, GloBI) and Katja Seltmann (UC Santa Barbara, Parasite Tracker) will present a recent Vampire Moth (Calyptra) interaction data use case, setting the stage for open discussion that will likely carry through the second meeting. We encourage participants to submit interaction datasets before the meeting so that they can be discussed as use cases. You can describe, point to, or share, your datasets by opening a new issue via . You can also see how GitHub issues are used to openly discuss how to share specific existing biotic association datasets.

8:45-10:20 Plenary Session VI
8:45-9:00 Logistics David Jennings
Evolving Relationships
9:00-9:20 GBIO, GBIC2, and GBIF Donald Hobern
9:20-9:40 Activities at the Atlas of Living Australia Hamish Holewa
9:40-10:00 Sustaining the ADBC Initiative Gil Nelson
10:00-10:20 UF/FLMNH Commitment to the Sustainability of iDigBio Doug Jones
Not available Not available
10:20-10:45 Morning Break (provided) Not available Not available Biotic Associations: Informal Open Session II

Session Notes
The primary purpose of the meeting is to discuss how existing species interaction datasets are structured and how to increase our ability to generate aggregate datasets and examine networks of interactions.

10:45-12:00 Concurrent Session I
Demos & Innovations IMatt Collins

Session Notes

PhyloLink Joe Miller
Focus Issues in Herbarium Imaging & Light Box Design Cindy Skema
iDigBio API Richard Garand
Symbiota2 OverviewNeil Cobb

Session Notes
This first session will cover upcoming software developments and outreach plans for the Symbiota NSF-ABI project.

Symbiota - Part 1 Curtis Dyreson Virtual
Symbiota - Part 2 Ben Brandt Virtual
Phylogeny and Phenology Plugin Will Pearse Virtual
Mobilizing data in developing countries: Pakistan & Somaliland Mary Barkworth Virtual
Technical Support and Outreach Neil Cobb & Lindsie McCabe In-person
Fieldguide Andre Poremski Virtual
Specify Collections Consortium IJim Beach & Norine Spears

Session Notes
Speakers: Jim Beach, Norine Spears, Founding Members
Mode: Presentations, Q&A with Local and Remote Participants, Live Streaming

The Successful Creation of Specify Collections Consortium (SCC)
SCC Vision: Mobilizing Collections Data with Collaborative, Open Source Software
SCC as a Sustainable Non-Profit for the Long Run – Organizational Model
Founding Member Perspectives--in Their Own Words
Board of Directors – Members and Roles
Research and Technical Committees, Members and Roles
Key Roles of Technical Liaisons
SCC Current Technical Collaborations, U.S. and International
International Engagement and Recognition
Communicating Biodiversity Science in Popular and Social MediaNatasza Fontaine & Austin Mast

Session Notes
Panelists (David Blackburn, Robert Gropp, Barbara Thiers, Erin Tripp, Natalie van Hoose, and Matt von Konrat) will address questions regarding (1) personal goals for communicating biodiversity science in popular and/or social media, (2) metrics with which to measure successful attainment of those goals, (3) community prioritization of this form of science communication, (4) factors (e.g., strategies and partners) critical to success in this area, and (5) impediments to success. Other participants in the breakout will be encouraged to pose follow-up questions or share from their own experience.

Building Institutional Digitization SynergyKevin Love, Deborah Paul, & Larry Page

Session Notes
Data mobilization doesn’t (have to) stop when digitization is complete or grant funds have been exhausted. In this discussion group, we will explore how efforts, like a local digitization committee or leveraging institutional resources and policy, can inspire data mobilization across your collaborators' institutions.

12:00-1:00 Lunch (provided)
1:00-2:15 Concurrent Session II
Demos & Innovations IIMatt Collins

Session Notes

ADBC Education Resources / WeDigBio Molly Phillips / Austin Mast
BiotaPhy web platform Ryan Folk
Analytical tools Anthony Melton & Shelly Gaynor
Symbiota Portals & Software ToolsNeil Cobb

Session Notes
This second session will feature presentations on new efforts to expand TCN portals and the creation of synthetic Symbiota portals. It will also include new developments for projects that integrate with Symbiota (e.g., GeoLocate).

Biotic Associations: GLoBI Jorrit Poelen In-person
PhyloLink Joe Miller In-person
Geolocate Nelson Rios In-person
GenBank linkage Andrew Miller In-person
Creating a multi-phyla Symbiota portal for U of Wisconsin collections Laura Prado In-person
Developing a Global Mycology Portal Scott Bates In-person
Specify Collections Consortium IIJim Beach & Norine Spears

Session Notes
Speakers: Jim Beach, Norine Spears, Local and Remote Speakers, Live Streaming
Mode: Short Presentations, Partner Vignettes, Interactive Discussion

SCC Technology and Services, Near Term Road Map
Specify's Evolving Capabilities, Supporting Collaborative Computing
Future User Requirements--Discussion and Feedback
Wrap Up and Next Steps for the Consortium
Broadening ParticipationKari Jordan

Session Notes
What must be done to make you feel that your work is engaging, and you're part of a community? If you are looking for concrete, evidence-based approaches to community building and broadening participation, this session is for you. We will cover simple strategies to gather baseline metrics and assess outreach and engagement, all for the purposes of recruiting, retaining, and broadening participation of communities underserved in Biology, Museum Collection, Geology, IT, Bioinformatics, and other STEM disciplines. You don’t want to miss it!

Innovation & UnconferenceDeborah Paul

Session Notes
Bring your inspirations from recent experiences, conversations. and presentations at ADBC Summit 8 to this breakout. We will gather ideas and find others with innovative ideas and expertise to share. An unconference gives you the chance to design your own breakout and bring timely topics that are on your mind - to a larger group.

2:15-2:45 Afternoon Break (provided) Afternoon Break (provided)
2:45-4:00 Concurrent Session III
Communicating with AdministratorsGil Nelson & David Jennings

Session Notes
Keeping administrators abreast of your collection’s activities and its importance to your institution’s mission is critical to ensuring long-term support and positive internal relations. Knowing which metrics count and how best to express them as well as how to open and maintain avenues for positive communications with the administrative team is essential. This session will begin with brief opening remarks before transitioning into open discussion and sharing of successful techniques and strategies. We are pleased that Barbara Thiers and Bruce MacFadden, both with deep experience working with administrators at several levels, have agreed to join us as co-moderators.

An Introduction to Communicating with Administrators by David Jennings

Georeferencing tools and practical considerations from two TCN projectsAndrew Miller & Michael Denslow

Session Notes
We will discuss various aspects of georeferencing as it relates to TCNs. Topics will include facilitating collaborative georeferencing, error rates and tools for working with georeferenced museum metadata.

Talks (15 min each, order TBD)
Brief Introduction Michael and/or Andy In-person
Error rates in batch georeferencing: an example from Illinois Andrew Miller In-person
Building collaborative georeferencing communities: an example from University of South Carolina Herrick Brown In-person
An example of “first pass” georeferencing from the SERNEC - TCN Nelson Rios In-person
Tools for visualizing georeferenced museum specimen metadata Michael Denslow In-person
Discussion All In-person
Data Quality FeedbackRichard Garand & Deborah Paul

Session Notes
Quality data is essential as a foundation for analytical, synthetic, and AI research. Anyone providing data to an aggregator or downloading data from an aggregator can make use of the data quality feedback offered. If you use this information, we would like to hear about how you use it (or not) and ways in which all of us can work on improving data quality (dq). From researcher, policy maker, graduate student, collection manager, curator, educator, and museum director, we all have a role to play. We also plan to share some of what we learned from a recent survey and symposium at SPNHC-TDWGNZ -- on this topic. And, we'll share some ideas for possible future changes to dq feedback from iDigBio as well as recent progress from the TDWG Data Quality Interest Group and iDigBio implementation plans.

Challenges in Research Use of DataBruce Lieberman, Matt Collins & Pam Soltis

Session Notes
We now have millions of digitized specimen records available for use in research, education, and other applications. Yet researchers face many challenges as they attempt to use these data. In this session, we will discuss ongoing challenges of data completeness, data quality, and fitness for use and possible solutions. We will also explore novel data types extracted from digitized specimen records – whether text or images – and consider community needs for effective use of these data in research.

4:10-4:30 Summit Wrap-UpDavid Jennings
4:30 Adjourn

Thursday, October 4, 2018 -- Optional Post-Summit Activities

Option Activity
1 One-day R Workshop

The UF Carpentries Club is offering a one day workshop to help the UF community get started learning R. Need to learn some programming for a class? Have data you're scared to work with in Excel? Want to collaborate effectively with your peers? We were there once too. Come start learning with us. Space is limited to 24 participants for this workshop and registration is required. A fee of $23.00 will be charged and lunch will be provided. Please plan on attending the entire time. Details and registration are on the workshop web site: Early registration for ADBC summit attendees is now open (9/10/2018), please email for a direct link.

2 Field Trip to Sweetwater Wetlands Park
  • Information:
  • Registration: Contact Cathy Bester
  • Fee: None
  • Where to meet: Hilton Lobby
  • When: 8 AM pickup; 11 AM dropoff at the Hilton Hotel or arrange for ground transport from park directly to airport as needed
3 Collection Tours

If you are interesting in visiting the collections, please contact Randy Singer at

4 Self-Guided Activities

Report, Evaluation, and Photos

ADBC Summit 2018 Report

ADBC Summit 2018 Photo Album

ADBC Summit 2018 Evaluation

Recorded Proceedings

You can view all of the recorded proceedings via the University of Florida Mediasite catalog: