2013 Hackathon Logistics: Difference between revisions

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== AOCR - BRIT Hackathon Logistics Feb 13th - 14th, 2013 ==
== AOCR - BRIT Hackathon & iConference2013 Logistics Feb 13th - 14th, 2013 ==
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=== Hackathon Agenda ===
=== Hackathon Agenda ===
*[https://www.idigbio.org/wiki/index.php/2013_AOCR_Hackathon_Wiki Augmenting OCR Hackathon Agenda and Wiki]
*[https://www.idigbio.org/wiki/index.php/2013_AOCR_Hackathon_Wiki Augmenting OCR Hackathon Agenda and Wiki]
=== [https://www.dropbox.com/s/p8zjm0ajaj838tw/HackathonIconfAgendaFinal.docx Day-By-Day Schedule] ===
*download to have active hyperlinks
* [https://docs.google.com/document/d/1dNbEOdL1stn-ztKDWTzfL1T4VPzg20ZZ76zV5ueFrnY/edit# Day-By-Day Online in GoogleDoc Format]
**NOTE: this version editable by participants.
===iConference 2013 - Concurrent Events ===
[[IConference 2013 iDigBio AOCR WG Wiki]]
*short url to the same page is at http://tinyurl.com/aocriConference2013


==== Remote Participation ====
==== Remote Participation ====
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*Deborah Paul at dpaul@fsu.edu (or by cell phone provided to you in earlier correspondence),
*Deborah Paul at dpaul@fsu.edu (or by cell phone provided to you in earlier correspondence),
*Jason Best at 817-332-4441, ext. 230,
*Jason Best at 817-332-4441, ext. 230,
*Amanda Neill at 817-332-4441, ext. 217,
*Amanda Neill at 817-332-4441, ext. 217
*Sean Murphy at 817-332-4441,
*Sean Murphy at 817-332-4441,
*iDigBio Project Assistant [https://www.idigbio.org/contact/Cathy_Bester Cathy Bester] at 352-294-1949,
*iDigBio Project Assistant [https://www.idigbio.org/contact/Cathy_Bester Cathy Bester] at 352-294-1949,
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=== Shuttle from DFW Airport to the Hotel ===
=== Shuttle from DFW Airport to the Hotel ===
*Stay tuned. Once everyone's travel arrangements are made, plans are in place to arrange shuttle service from DFW to the hotel: Hilton Garden Inn Fort Worth Medical Center 912 Northton Street Fort Worth, TX 76104, Phone: (817) 744-8515 Fax: (817) 921-0799
*Use the SuperShuttle to and from DFW to Hotel, $25.00 each way. It's the cheapest option other than several people sharing a cab.
 
**Reservations are best - so shuttle will be there for you.
*If you are arriving at a time when there is no shuttle arranged, suggestions will be provided here for what transportation services to use. Travel time from DFW to the hotel is 30 minutes in no traffic. For any other transportation utilized (not arranged by us), please be sure to save your receipts if you are being reimbursed for travel expenses.
**http://www.supershuttle.com/Locations/DFWAirportShuttleDallas.aspx
**Call: (972) 615-2410
*Hotel: Hilton Garden Inn Fort Worth Medical Center 912 Northton Street Fort Worth, TX 76104, Phone: (817) 744-8515 Fax: (817) 921-0799
**NO Reservations needed, rooms are waiting for you already.
*Please be sure to save your receipts if you are being reimbursed for travel expenses.


=== Hotel and Hackathon Locations ===
=== Hotel and Hackathon Locations ===
*Hotel Address: Hilton Garden Inn Fort Worth Medical Center 912 Northton Street Fort Worth, TX 76104
*Hotel Address: Hilton Garden Inn Fort Worth Medical Center 912 Northton Street Fort Worth, TX 76104
**Hotel Phone: 817-744-8515
**Hotel Phone: 817-744-8515
*'''iDigBio VAN and Hotel SHUTTLE''' will provide transport between the Hotel and BRIT.


*Hackathon Location & Host: Botanical Research Institute of Texas (BRIT) 1700 University Drive Fort Worth, Texas 76107-3400  
*Hackathon Location & Host: Botanical Research Institute of Texas (BRIT) 1700 University Drive Fort Worth, Texas 76107-3400  
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=== Meals and Other Activities ===
=== Meals and Other Activities ===
*An impromptu dinner will be arranged for those arriving in time on Tuesday evening before the hackathon.
*An impromptu dinner will be arranged for those arriving in time on Tuesday evening before the hackathon. Looking forward to meeting all of you! If your flights / schedules cooperate -- see you there.
**Time: 7 PM - 9? PM
**Place: Pappasito’s Cantina (Tex-Mex) 2704 W Freeway I-30, Fort Worth TX 76102
**Transportation from hotel to restaurant & back again: use hotel shuttle.
**Map: http://goo.gl/maps/bDhET
**Group Reservation Name: Hackathon
*Breakfast is on your own in the hotel, or at a place near by.
*Breakfast is on your own in the hotel, or at a place near by.
**iHop University Drive 1664 South University Drive #1928 Fort Worth (817) 336-4191
**Ol South Pancake House 1509 South University Drive Fort Worth, TX 76107 (817) 336-0311
*A light breakfast snack, lunch and afternoon snack will be provided at BRIT on both Wednesday and Thursday by Jason's Deli. Vegetarian options will be available.
*A light breakfast snack, lunch and afternoon snack will be provided at BRIT on both Wednesday and Thursday by Jason's Deli. Vegetarian options will be available.
*Group Dinner on Wednesday night at [http://www.risckys.com/ Riscky's] in the Stockyard District in Fort Worth.
*Group Dinner on Wednesday night at [http://www.risckys.com/ Riscky's] in the Stockyard District in Fort Worth.
**Transportation will be provided, probably a shuttle from the hotel (to be arranged).
**700 E Exchange Ave, Fort Worth, TX
**[https://maps.google.com/maps?hl=en&q=stockyards%20fort%20worth&um=1&ie=UTF-8&sa=N&tab=wl Google Map showing Stockyard Station where restaurant is located].
**Transportation by iDigBio VAN and Hotel SHUTTLE.
**Meet in hotel lobby at 615 for a 630 departure; 15 minutes to the restaurant.
*Dinner is on your own on Thursday night.
*Dinner is on your own on Thursday night.


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If you have any questions, please contact Cathy at 352-294-1949.
If you have any questions, please contact Cathy at 352-294-1949.


=== Shuttle to the DFW Airport ===
=== Shuttle to / from the DFW Airport ===
Once all travel arrangements have been made, shuttles may be arranged for groups to go to DFW together. Other options will be offered and ride-sharing is encouraged.
*Once all travel arrangements have been made, participants may find their flights arriving at similar times and they can meet and share a cab (ride-sharing is encouraged).
*Use the SuperShuttle to and from DFW to Hotel, $25.00 each way. It's the cheapest option other than several people sharing a cab.
**Reservations are best - so shuttle will be there for you.
**http://www.supershuttle.com/Locations/DFWAirportShuttleDallas.aspx
**Call: (972) 615-2410

Latest revision as of 18:55, 9 February 2013

AOCR - BRIT Hackathon & iConference2013 Logistics Feb 13th - 14th, 2013


Hackathon Hosts

  • Hosts: The Botanical Research Institute of Texas (BRIT) and the iDigBio Augmenting OCR Working Group, supported by iDigBio, the National Resource (Home Uniting Biocollections, or HUB, at the University of Florida and Florida State University) for Advancing Digitization of Biodiversity Collections (ADBC)

Hackathon Agenda

Day-By-Day Schedule

iConference 2013 - Concurrent Events

IConference 2013 iDigBio AOCR WG Wiki

Remote Participation

iDigBio uses AdobeConnect software for virtual meetings and web conferencing.

Contact for Questions or Problems

If you encounter logistical issues prior to or upon your arrival in Fort Worth and require assistance, we encourage you to contact:

  • Deborah Paul at dpaul@fsu.edu (or by cell phone provided to you in earlier correspondence),
  • Jason Best at 817-332-4441, ext. 230,
  • Amanda Neill at 817-332-4441, ext. 217
  • Sean Murphy at 817-332-4441,
  • iDigBio Project Assistant Cathy Bester at 352-294-1949,
  • iDigBio Project Manager David Jennings at 352-273-1906, or
  • iDigBio IT Expert Kevin Love at 352-294-1924.

Travel to Fort Worth, TX

Your travel arrangements have been coordinated and finalized by Cathy Bester; you should have already received all travel details in a separate email. If you have any remaining travel questions, please contact Cathy at cbester@flmnh.ufl.edu If you experience any travel snafus, please notify Cathy as soon as possible at 352-294-1949 or via email.

Shuttle from DFW Airport to the Hotel

  • Use the SuperShuttle to and from DFW to Hotel, $25.00 each way. It's the cheapest option other than several people sharing a cab.
  • Hotel: Hilton Garden Inn Fort Worth Medical Center 912 Northton Street Fort Worth, TX 76104, Phone: (817) 744-8515 Fax: (817) 921-0799
    • NO Reservations needed, rooms are waiting for you already.
  • Please be sure to save your receipts if you are being reimbursed for travel expenses.

Hotel and Hackathon Locations

  • Hotel Address: Hilton Garden Inn Fort Worth Medical Center 912 Northton Street Fort Worth, TX 76104
    • Hotel Phone: 817-744-8515
  • iDigBio VAN and Hotel SHUTTLE will provide transport between the Hotel and BRIT.
  • Hackathon Location & Host: Botanical Research Institute of Texas (BRIT) 1700 University Drive Fort Worth, Texas 76107-3400
    • The distance is 1.3 miles from the Hotel to BRIT. Google Map
  • Walk between BRIT and Hilton, see map: http://goo.gl/maps/hrCIj
    • The Fort Worth Trinity Trails system running along the banks of the Trinity River is near the Hilton. There are several ways to cross the river (some available only at low tide) and a new pedestrian foot bridge (available all the time). If this sounds good to you see the map here for ideas: http://goo.gl/maps/hrCIj
    • Google says this route takes 20 minutes.
    • Looks as if alternative foot bridges to cross would shorten this time considerably to less than 15 minutes.

Hotel Check-in

  • A block of rooms have been reserved for Workshop participants, and participant names have been provided to the hotel. Please notify the hotel that you are part of the iDigBio OCR Hackathon upon check-in to verify that you are receiving a room from this block.
  • Hotel website: Hilton Garden Inn Ft Worth Med Ctr
  • Hotel phone: 817-921-0788

Hackathon Check-in

Hackathon materials will be (including a printed agenda, name tag, and wireless Id) distributed as participants arrive at the hackathon location on February 13th. Power for laptops, wired access for laptops and wireless access will be provided for all participants. Please plan to arrive by 8:45 am on Wednesday for check-in to enable a prompt start time at 9:00 am.

Meals and Other Activities

  • An impromptu dinner will be arranged for those arriving in time on Tuesday evening before the hackathon. Looking forward to meeting all of you! If your flights / schedules cooperate -- see you there.
    • Time: 7 PM - 9? PM
    • Place: Pappasito’s Cantina (Tex-Mex) 2704 W Freeway I-30, Fort Worth TX 76102
    • Transportation from hotel to restaurant & back again: use hotel shuttle.
    • Map: http://goo.gl/maps/bDhET
    • Group Reservation Name: Hackathon
  • Breakfast is on your own in the hotel, or at a place near by.
    • iHop University Drive 1664 South University Drive #1928 Fort Worth (817) 336-4191
    • Ol South Pancake House 1509 South University Drive Fort Worth, TX 76107 (817) 336-0311
  • A light breakfast snack, lunch and afternoon snack will be provided at BRIT on both Wednesday and Thursday by Jason's Deli. Vegetarian options will be available.
  • Group Dinner on Wednesday night at Riscky's in the Stockyard District in Fort Worth.
  • Dinner is on your own on Thursday night.

For those receiving a per diem for meals, it will be paid for all meals not included as workshop functions; there is no need to retain receipts for these per diem meals.

Shuttle at Hotel

The Hilton Garden Inn Fort Worth Medical Center 912 Northton Street Fort Worth provides shuttle service every 30 minutes at no charge to guests to locations within 5 miles of the hotel. Make arrangements with the front desk.

Reimbursement Procedures

Any meals not provided as workshop functions will be reimbursed at the State of Florida per diem rate (Breakfast $6, Lunch $11, Dinner $19), no receipts are needed. Taxi fares, parking fees, and baggage fees may qualify for reimbursement – please retain your original receipts. Project Assistant Cathy Bester will send out an email to workshop participants with details on reimbursement procedures during the week following the workshop. If you have any questions, please contact Cathy at 352-294-1949.

Shuttle to / from the DFW Airport

  • Once all travel arrangements have been made, participants may find their flights arriving at similar times and they can meet and share a cab (ride-sharing is encouraged).
  • Use the SuperShuttle to and from DFW to Hotel, $25.00 each way. It's the cheapest option other than several people sharing a cab.
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