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UK-SWANS Practical Digitisation Workshop
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Date: 9 March 2018, 8:45 AM - 16:45 PM


UK-SWANS Practical Digitisation Workshop. Participants at this event are staff caring for small and regional collections, essentially, non-national museum curators. This workshop will key in on ideas, models, and training for incorporating digitization at this level. The goals are to focus on practical recommendations that require very little in the way of additional budget or expertise where possible. Practical training may be offered in one or two key areas, for example, georeferencing, data standards, and review of recommendations based on the Five Task Clusters paper (Nelson, et al 2012). Future plans include repeating this event for other regional (non-national museum) UK curators.


This one-day event is funded by the John Ellerman Foundation and led by the UK's Bristol City Council's Culture Team as part of the 'South West Area Natural Sciences' (SWANS) project. Organizers include Bristol Culture, iDigBio and the Natural History Museum, London. People coordinating this workshop include: Isla Gladstone, Deborah Paul, Greg Riccardi, and Gil Nelson.


group notes google doc

Time Topic Presenter / Facilitator
8:45 Coffee
9:00 Welcome & 5 minute stand ups
your collection in focus
Royal Albert Museum Exeter
9:45 Workshop goals & structure
why are we here?
Isla Gladstone
9:50 What is digitisation? Getting to GBIF and beyond Greg Riccardi
10:00 A framework: the 5+ task clusters


pre-digitization curation and staging
specimen image capture
specimen image processing
electronic data capture
georeferencing specimen data
+ personnel
+ workflows
+ biodiversity informatics managers (or not)
Gil Nelson
10:05 Pre-digitisation curation
decisions, decisions, practical and policy
10:30 Specimen image capture & processing
best practices, current trends
Gil Nelson
11:00 Coffee
11:20 Data capture
best practices, options, lessons learned
Data Capture workflow tasks (.pdf) docx version
Deborah Paul
11:50 Practical: Data standards (Darwin Core+)
making data shareable
Darwin Core Terms
Royal Albert Dataset
Royal Albert Mapping Exercise
Royal Albert mapped spreadsheet
Bristol Cultural Museum - Biology
University of Bristol - Geology Collection
Greg Riccardi, Deborah Paul
13:00 Lunch
14:00 Managing data, a new resource
who will do it?
workflows documentation and sharing
Gil Nelson
14:30 Practical Exercise for Geo-referencing specimen data
getting your specimens on the map
Georeferencing Task Module (pdf) (assumes legacy data)
Georeferencing Quick Reference Guide (pdf)
Guide to Best Practices for Georeferencing - Chapman, A.D. and J. Wieczorek (eds). 2006
Capturing New Locality Data - Good-Bad Localities (doc)
Georeferencing Concepts and Locality Types (pptx)
Georeferencing 5-day Course: materials at iDigBio
GEOLocate by CSV web app
DEMO localities to georeference
iCollections – Digitising the British and Irish Butterflies in the Natural History Museum, London
Internet Resources
Deborah Paul
15:30 Coffee
15:50 Data publishing
pathways to publishing
importance of metadata
expectations, benefits, research
Greg Riccardi
16:20 Community resources
sharing knowledge of worldwide expertise, materials
Deborah Paul, All
16:30 Wrap up
final surgery
next steps
group photo
16:45 Close