Project Management Resources

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This page provides resources and information related to project management, including documents, websites, videos, presentations, and other information.

iDigBio Presentations on Project Management Topics

Date Content Name Brief Summary Links
6/22/2022 Project Management Essentials Presentation given as part of the 2022 Entomological Collections Management Workshop.
11/3/2021 Project management and data mobilization considerations for digitization networks Digitization networks, such as the NSF-funded Thematic Collections Networks (TCNs), are a key stakeholder group for iDigBio, and we provide space for these networks to connect not only with us but also with each other to share and learn from each other’s experience. iDigBio Project Manager, David Jennings, and Biodiversity Informatics Coordinator, Cat Chapman, will offer suggestions for how multi-institutional networks can streamline their digitization project management, when to look to iDigBio for support, and how to get digitized biodiversity collections data mobilized.
10/27/2020 Virtual Project Management, Tips and Tools This informative webinar focused on the basics of project management followed by lessons learned from the iDigBio community through managing multi-institution digitization projects (e.g. ADBC Thematic Collections Networks). Topics to include: organization, project tracking, communication strategies, and compiling and preparing reports. There will also be time for Q&A at the end of the webinar. Speakers were Diego Barroso, Jen Zaspel, and David Jennings.
7/20/2017 Effectively Managing Your Digitization Project Lecture given as part of the Entomological Collections Management Workshop II.
11/3/2016 Effectively Managing Your Digitization Project Discussion Group This session brainstormed strategies for effectively managing your digitization project and discussed the importance of project management and administration in keeping your digitization project on time and within budget. The group brainstormed ideas and techniques based on collective experience and lessons learned.
11/5/2015 Project Management Discussion Group This breakout group at iDigBio Summit V discussed the importance of project management and administration in keeping projects on time and within budget. The group discussed lessons learned, what worked, and what didn't work based on personal experiences and then brainstormed new approaches. We encouraged older TCNs to mentor and advise the younger TCNs.
11/4/2015 Introduction to Project Management This session at iDigBio Summit V provided an overview of the technical and artistic aspects of project management, including some strategies and tactics for adapting to situations and driving things forward.
4/14/2015 Digitization Project Management Two presentations at the International Digitization Summit in Canberra, Australia, about project management for digitization projects. Ther was also a discussion group on the same topic.
10/27/2014 Project Management, Administration, & Mentoring This breakout group at iDigBio Summit IV discussed the importance of project management & administration in keeping your project on time and within budget. The group discussed lessons learned, what worked, and what didn't work based on our experience and then brainstormed new approaches. We encouraged older TCNs to mentor & advise the younger TCNs.
10/16/2014 Project Management Webinar Effective project management requires a balance of technical skills (the "science") with people skills (the "art"). Technical skills include areas such as planning, estimating, measuring, and controlling. In contrast, people skills include areas such as leading, enabling, motivating, and communicating. Successful project managers are flexible in applying their knowledge and skills in both areas in the correct combination and proportion to keep projects moving forward. This session will provide an overview of the technical and artistic aspects of project management, including some strategies and tactics for adapting to situations and driving things forward.
11/20/2013 The Art and Science of Project Management Breakout discussion group at iDigBio's Summit III focused on balancing the scientific and artistic (technical and people skills) in project management. Strategies and tactics for adapting to situations and driving things forward.
5/31/2012 Business Process Modeling Training session at iDigBio's Object-to-Image-to-Data Workshop focused on business process management and modeling.
5/30/2012 Social Issues in Collaborative Digitization Presentation at iDigBio's Object-to-Image-to-Data Workshop focused on social issues in collaborative digitization: people, culture, and change.

Some Thoughts and Recommendations

  • Project management focuses the team on goals and outcomes and provides a structure for success
  • Identify a suitable person to manage project – skill set, temperament, commitment
  • Project plan – get and stay organized; anticipate & plan for risks & change; interface with institutional procedures
  • Flexibility in all aspects – don’t be schedule or budget driven, but rather outcome driven
  • Decisions – often easier to beg for forgiveness than to ask for permission
  • Communication – utilize various media to reach different kinds of people; hold regular meetings; keep stakeholders involved
  • Seek out lessons learned – what works; what doesn’t; mentoring
  • Delegate – don’t attempt to do everything
  • Leadership is always important
  • Balance your time, resources, and scope

Some Potentially Useful Tools

Project Management Resources

Example Job Descriptions

Example Project Management Certification Programs

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