Logistics for the Second Train the Trainers Georeferencing Workshop

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Workshop Summary

iDigBio, the National Science Foundation’s national HUB for Advancing Digitization of Biodiversity Collections (ADBC), is hosting its second workshop to expand the number of persons in the community able to train others to georeference biodiversity specimens. The workshop will be held at the University of Florida in Gainesville, Florida, on August 12 - 16, 2013. It is organized by iDigBio's Georeferencing Working Group and iDigBio Staff. Members of current TCNs and PENs are participating in this workshop as are invited applicants.

Agenda

Remote Participation

Workshop Logistics

Aug 12th – Aug 16th, 2012

Presented by the National Resource (Home Uniting Biocollections, or HUB, at the University of Florida and Florida State University) for Advancing Digitization of Biodiversity Collections (ADBC)

Contact for Questions or Problems

If you encounter logistical issues prior to or upon your arrival in Gainesville and require assistance, we encourage you to contact Project Assistant Oicenth Josephs at 352-273-3698, Project Manager David Jennings at 352-273-1906, IT Expert Kevin Love at 352-294-1924, or Debbie Paul (iDigBio GWG & User Services) at the phone number she sent to your email.

Travel to Gainesville, FL

Your travel arrangements have been coordinated and finalized by Oicenth Jospehs; you should have already received all travel details in a separate email. If you have any remaining travel questions, please contact Oicenth at ojosephs@flmnh.ufl.edu

Shuttle from Gainesville Airport to the Hotel

The Holiday Inn will provide shuttle service from the Gainesville airport to the hotel. When you reach the Gainesville airport, call the Holiday Inn at 352-376-1661 to request a shuttle pick-up. The hotel shuttle runs from 7 am to 1030 pm. If the shuttle is unavailable, Bestway Cab is a local taxi service and they may be reached at 352-367-8222. Retain taxi receipts for reimbursement.

Hotel and Workshop Locations

Hotel Address: Holiday Inn University Center 1250 W. University Avenue Gainesville, Florida 32601 Hotel Phone Number: 352-376-1661

Workshop Address: 105 NW 16th Street, Gainesville, FL 32603 (3rd Floor, Main Conference Room) The distance is 1/3 mile from the Hotel to the workshop location. Google Map

Hotel Check-in

A block of rooms have been reserved for Workshop participants, and participant names have been provided to the hotel. Please notify the hotel that you are part of the iDigBio Workshop upon check-in to verify that you are receiving a room from this block. Hotel information may be obtained from the following website: http://www.theuniversityhotel.com/index.html

Workshop Check-in

Workshop materials will be (including a printed agenda (on request), name tag, and wireless Id) will be distributed as participants arrive at the workshop location on August 12th. Power for laptops, wired access for laptops and University wireless access will be provided for all participants. Please plan to arrive by 8:45 am on Monday for check-in to enable a prompt start time at 9:00 am.

Reimbursements

At this workshop, we've asked participants to contribute to their funding, if it is possible for them to do so. We are striving to reach out to and include as many people in the community as possible. Our rationale is that this workshop is a continuing education and workforce training workshop, not a meeting or conference. Participation is not based at all on ability to pay. If you arranged to pay for some of your expenses, we are grateful to you and your organizations for helping us to broaden our participation - many thanks from all of us at iDigBio. iDigBio will work with you for reimbursement of any costs you cannot cover for food, travel and lodging.

Meals and Other Activities

Breakfast is on your own. Lunch is provided on Monday and Tuesday August 12th and 13th. Lunch on your own on for Wednesday, Thursday and Friday. Lunch is from 12:30pm-1:30pm each day. Vegetarian options will be available. A reception/dinner is scheduled on Thursday August 15th, beginning at 7:00 pm at Leonardo's 706, which is within easy walking distance of the hotel.

A per diem will be paid for all meals not included as workshop functions; there is no need to retain receipts for these per diem meals. There are a number of other restaurants within the immediate vicinity of the hotel and the workshop location: Google Map

Shuttle to the Gainesville Airport

During your stay at the Holiday lnn University Center, schedule the shuttle for your return to the airport at the front desk. Reimbursement Procedures: Any meals not provided as workshop functions will be reimbursed at the state per diem rate (Breakfast $6, Lunch $11, Dinner $19), no receipts are needed. Taxi fares, parking fees, and baggage fees may qualify for reimbursement – please retain your original receipts. Project Assistant Cathy Bester will send out an email to workshop participants with details on reimbursement procedures during the week following the workshop. If you have any questions, please contact Project Assistant Oicenth Josephs at 352-273-3698.