GWG Second Train the Trainers Workshop
| Digitizing the Past and Present for the Future | |
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| Quick Links for GWG Second Train the Trainers Workshop | |
| GWG Second Train the Trainers Workshop Agenda | |
| GWG Second Train the Trainers Workshop Biblio Entries | |
| GWG Second Train the Trainers Workshop Report | |
Wiki URLs
- TTT2 Report - Read all about it
- TTT#2 Agenda (this page): http://tinyurl.com/idbTTT2
- TTT#2 Logistics: http://tinyurl.com/idbTTT2log
- Useful Links
- Scenes from TTT2 photos on facebook. Photos by Joanna McCaffrey, Deborah Paul, and Bryan Cody (workshop participant).
iDigBio GWG second Train the Trainers Workshop:
Expanding the Biodiversity Natural History Collections Georeferencing Community
August 12 - 16, 2013 Gainesville, Florida
iDigBio Offices, 105 Classroom Building
The Georeferencing Working Group at iDigBio is pleased to welcome you to the second "Train-the-Trainers" Georeferencing Workshop for Thematic Collections Networks (TCNs), PENs and others in engaged in the digitization of biological collections in the United States. The workshop will cover tools and techniques used to correctly interpret textual location data into spatial descriptions that can be used in mapping and analyses. Participants will learn the fundamentals of georeferencing best practices through a combination of lectures and hands-on exercises, including paper maps, the MaNIS Georeferencing Calculator, GEOLocate, BioGeomancer and online exercises. Special attention will be paid to the specific and unique georeferencing needs of the TCNs and their workflows, protocols and digitization activities.
The Second Train the Trainers Workshop is organized by the iDigBio Georeferencing Working Group (GWG) and hosted by the Integrated Digitized Biocollections (iDigBio) HUB, a National Resource Center at the University of Florida and Florida State University. The workshop is supported by the U.S. National Science Foundation’s Advancing Digitization of Biodiversity Collections (ADBC) Programs.
Logistics:
- Logistics for the Second Train the Trainers Georeferencing Workshop
- short url for logistics page http://tinyurl.com/idbTTT2log
Meet the Participants:
- GWG TTT2 Workshop Participant List (word doc)
- Map of Participants and Instructors for TTT1 and TTT2
- All TTT1 and TTT2 Participants (wiki page)
Remote Participation:
- Want to attend the Second Train the Trainer's Workshop Remotely? Please log in 15 - 20 minutes early to learn how the software works.
Reading Materials and Resources:
- Georeferencing Quick Reference Guide
version 2012-10-08. John Wieczorek, David Bloom, Heather Constable, Janet Fang, Michelle Koo, Carol Spencer, Kristina Yamamoto - Guide to Best Practices for Georeferencing - Chapman, A.D. and J. Wieczorek (eds). 2006
- Georeferencing Working Group Training Videos
- Georeferencing Incidents from Locality Descriptions and its Applications: a Case Study from Yosemite National Park Search and Rescue Transactions in GIS, 2011, 15(6): 775–793 Authors: Doherty, Guo, Liu, Wieczorek, Doke
- iDigBio Georeferencing Wiki http://tinyurl.com/idbgeowiki
- HerpNET Georeferencing Resources
- Pre Workshop Survey Questions and Summary Results
- Group Notes - Take Workshop Notes Together Here
- short url to group notes http://tinyurl.com/ttt2notes
- [Post - Workshop Survey Questions]
- Got a Georeferencing Question? Post it at the iDigBio Georeferencing Forum
- TTT2 Course Topics Summary List with participant presenters listed.
Bring your Datasets and Laptops:
Participants are strongly encouraged to bring representative datasets from their collections that need georeferencing to expose everyone to the variety of locality data georeferencing issues and give the experts and participants a chance to work together to address any challenges.
Participants must bring their own laptops and everyone will have wired access to facilitate the best possible workshop experience.
Wireless / Wired Access Issues:
Both wired and wireless access provided to workshop participants. Connectivity instructions will be provided at the workshop. Kevin Love, iDigBio IT, will be on hand to help us with all our communication needs. Thanks Kevin!
- UF Guest Wireless Network: All users need to connect is a mobile number that can receive text messages.
- About 20 wired connections will be available.
- A GatorLink account will be a 3rd option.
Overview:
Biological specimens vouchered in natural history collections document the historical and modern occurrence of plant and animal species--and most of what we know about the diversity and distribution of life on earth. This workshop addresses a need in the natural history collections community to expand the number of individuals available and able to train natural history collections students, volunteers and staff how to turn text-based locality data into the best georeference possible.
Teaching those with georeferencing experience to teach others begins with the recognition of differences in locality data that exist between specimen preparation types due to their physical properties and discipline-specific handling, collecting and preservation methods, curatorial and conservation practice, storage environments, data conceptualizations, and data label techniques. Georeferencing locality data recorded on tags tied to vertebrate skins, on labels encircling snakes submerged in solutions of alcohol, on the lilliputian labels of pinned insects, and on the large, verbose labels glued on flat sheets of plant specimens, presents specific constraints and opportunities in each case for efficient georeferencing.
Goals of the Workshop:
- To teach the best effective practices for georeferencing biological specimens for the purpose of creating georeferenced digital database records for publication and for new research applications of the biological, geospatial, and temporal information associated with specimens.
- To discuss and dissect the dimensions of specific georeferencing needs based on the discipline involved and how to teach others the georeferencing nuances for a given collection type.This is to include an exercise for participants to put together a detailed georeferencing workflow.
- To engage the community in further dissemination of georeferencing skills and best practices.
- To teach the participants about data standards and effective methods for data merging, data cleaning, and web services to facilitate fit-for-use georeferenced digital data records using such tools as Google Fusion and Open Refine.
- To use and evaluate use of the newly developed online GWG training materials.
- To involve those trained at the last TTT as trainers at this workshop – where possible.
Workshop Objectives:
- To train a group of professionals from the biological sciences to become georeferencing trainers, via:
a. Exploration of and experience with the key concepts and best practices of georeferencing using paper maps, online resources, semi-automated, and collaborative tools.
b. Training in workflows, processes, and techniques needed to prepare data sets for georeferencing and improving data quality and fitness for use.
c. Discussion and insight into how to plan and prepare for the presentation of a georeferencing workshop for others in the biodiversity and digitization communities. - To provide georeferencing support to Thematic Collections Networks involved in the digitization of data for the Advancing Digitization of Biodiversity Collections program of the National Science Foundation through:
a. Identification and examination of potential roadblocks and impediments to the the georeferencing process.
b. Provision of solutions and recommended workflows, processes, and tools to meet the goals of the TCNs.
c. Discussion of the inputs and costs necessary to create successful and efficient georeferencing projects at scale. - To establish an updating resource for the TCNs and the broad community within the biodiversity sciences, via:
a.Creation of a roster of georeferencing “experts” able and willing to provide to support to individuals and groups within their geographic region and professional discipline.
b. A resource for said “experts” to share their experiences (successes, failures, and recommendations) for the benefit of the broad community.
Desired Outcomes:
- Participants’ georeferencing skills are expanded and enhanced after the workshop and evidenced by self-reporting via post-worskhop survey.
- Each participant presents a georeferenced data set at the end of the workshop to the group.
- Participants provide feedback - for the further development of this course.
- Participants put together a detailed workflow for georeferencing at their institution/for their project.
- Participants plan / outline a georeferencing workshop - share the plan with the group.
- Participants share their future plans for when and where they will conduct their first training.(post to iDigBio)
- Participants fill out a post-workshop survey to assist in evaluating the workshop and contribute suggestions for the next workshop.
- iDigBio Georeferencing Working Group utilizes outcomes / survey results to help shape future efforts and the next Train the Trainers Georeferencing Workshop.
- Report back to NSF about survey results and workshop outcomes for future planning.
Informal Dinner on Sunday August 11th at The Swamp for any participants who've arrived and any iDigBio Staff wishing to attend. Time: 630 - 830 PM. Map to the Swamp
Schedule of Events
Breakfast every day is on our own. It's available at the hotel and there's a place near the hotel called "Bagels and Noodles" that also has breakfast. You'll be reimbursed at the standard per diem rates.
| Time |
Activity |
Presenter |
|---|---|---|
| 8:45 |
Pick up Name Tags, Wireless Log-In, Wired Setup |
|
| 9:00 |
Welcome, Overview and Introduction to iDigBio |
iDigBio PI - Pam Soltis and Debbie Paul - Informatics Analyst / User Services |
| 9:15 |
Trainer Introductions |
David Bloom |
| Participants Introductions -LBCC TCN |
John Brinda, Missouri Botanical Garden | |
| Participants Introductions - SCAN TCN |
Edward Riley, Texas A & M | |
| Participants Introductions - TTD TCN |
Danielle Pace, AMNH | |
| Participants Introductions - InvertNet TCN |
Katrina Menard, Sam Noble Museum | |
| Participants Introductions - Paleoniches TCN |
Michelle Casey, University of Kansas | |
| Participants Introductions - Georeferencing at the Field Museum |
Sharon Grant, Field Museum | |
| Participants Introductions - Magnolia grandiFLORA |
Lisa Wallace, Mississippi State University | |
| Participants Introductions - FishNet2 |
Diego Barroso, University of Michigan | |
| Participants Introductions - Arkansas State University & SERNEC |
Kari Harris, Arkansas State University | |
| Participants Introductions - Macroalgal Herbarium Consortium TCN |
Hannah Traggis, University of New Hampshire | |
| Participants Introductions - All other projects Cathy Bester, iDigBio |
Everyone | |
| 10:00 |
Workshop Overview, Introduction to Georeferencing, and Thinking like a Trainer |
David Bloom |
| 10:20 |
Selected Survey Results, Train-the-Trainers Second Georeferencing Pre-workshop Survey Report and Update from TTT1 Participants Pay-It-Forward Efforts |
Shari Ellis |
| 10:35 |
Break |
|
| 11:00 |
Georeferencing Introduction: Collaboration to Automation |
Dave Bloom |
| 11:30 |
Geographical Concepts |
Nelson Rios |
| 11:50 |
Point-Radius Method and Best Practices |
Jessica Utrup |
| 12:10 |
Darwin Core Standard, Key Terminology iDigBio Recommended fields |
Dave Bloom |
| 12:30 |
Lunch (Provided) |
|
| 13:30 |
Georeferencing Quick Reference Guide, Locality Types, and Georeferencing Template |
Una Farrell |
| 14:40 |
Georeferencing Calculator, Calculator Manual |
Dave Bloom |
| 15:30 |
Break |
|
| 16:00 |
Georeferencing Calculator Example and Exercises, MaNIS/HerpNET/ORNIS Georeferencing Guidelines |
Dave Bloom |
| 17:00 |
Day in Review and Considerations for Trainers-to-be Trivia Question of the Day A.M. Recording: Start-10:30 A.M. Recording: 10:40-12:30 |
David Bloom Debbie Paul |
| 17:30 |
End |
Dinner on our own - See list of local restaurants. You'll be reimbursed at the standard per diem rates.
Optional Evening Activity is: TBA
| Time |
Activity |
Presenter |
|---|---|---|
| 9:00 |
Review and Questions |
All |
| 9:10 |
Group Photo |
All, Joanna McCaffrey, photographer |
| 9:30 |
Internet Resources - Where to Begin? |
Una Farrell |
| 10:00 |
Exercises: Internet Resources |
All |
| 10:30 |
Break |
|
| 11:00 |
Exercises: Internet Resources (continued) |
All |
| 12:15 |
More Online Resources (resources used by/requested by participants) |
David Bloom |
| 12:30 |
Lunch (Provided) |
|
| 13:30 |
GPS Exercise Introduction |
Dave Bloom |
| 13:45 |
GPS Exercises (outside) |
All |
| 15:15 |
Break |
All |
| 15:30 |
Online Exercises Review of known answers |
Una Farrell |
| 16:15 |
Georeferencing Using Paper Maps, Paper Maps Handout |
Jessica Utrup |
| 16:45 |
Day in Review and Considerations for Trainers-to-be Your Input Needed - Mapping Functions in the iDigBio Portal |
David Bloom Joanna McCaffrey Debbie Paul |
| 17:30 |
END |
Dinner on our own - See list of local restaurants. You'll be reimbursed at the standard per diem rates.
Optional Evening Activities are: TBA
| Time |
Activity |
Presenter |
|---|---|---|
| 9:00 |
Review and Questions |
All |
| 9:15 |
GPS Exercise - Review (.kmz), Summary Spreadsheet, Field Worksheet |
Dave Bloom |
| 9:35 |
Exercises: Using Paper Maps |
All |
| 10:30 |
Break |
|
| 11:00 |
Exercises: Using Paper Maps (continued) |
All |
| 12:30 |
Lunch on our own. See local restaurant map |
|
| 13:30 |
Exercises: Using Paper Maps (continued) |
All |
| 14:30 |
Online Exercises - Participant Georeferences Review Group Results and Answers available upon request |
All |
| 14:45 |
Examples and Discussion: Process, Workflows, Priorities, and Collaborations EMu, KUMIP and Specify |
Jessica Utrup, Una Farrell, Nelson Rios, Deb Paul, Dave Bloom |
| 15:30 |
Break |
|
| 16:00 |
Process, Workflows, Priorities, and Collaborations (continued) Discuss Hotelwork: Participant Project workflow(s)
|
Jessica Utrup, Una Farrell, Nelson Rios, Deb Paul, Dave Bloom |
| 17:00 |
Day in Review and Considerations for Trainers-to-be, Volunteers for Training Demos
Trivia Question of the Day |
David Bloom Debbie Paul |
| 17:30 |
End |
Evening Activity is: Group Dinner, Leonardo's 706, 7PM - 9PM, short walk due east of the hotel, on the north side of the street.
Today in Gainesville:
Downtown Gainesville, Union Street Farmers Market, 4 - 7 PM. Food and live music.
http://unionstreetfarmersmkt.com/index.php/vendors
| Time |
Activity |
Presenter |
|---|---|---|
| 9:00 |
Questions and Review |
David Bloom |
| 9:10 |
Paper Maps Review |
Jessica Utrup |
| 9:40 |
Results: Paper Maps Group Results and Answers available upon request |
Dave Bloom |
| 10:30 |
Break |
|
| 11:00 |
Good and Bad Localities, Field Locality Handout, Review of GPS Locality Descriptions |
David Bloom |
| 11:30 |
Introduction to GEOLocate What To Do |
Nelson Rios Michelle Vanderwel |
| 12:15 |
Lunch on our own. See local restaurant map |
|
| 13:15 |
Using GEOLocate: Basics (Web Application) |
Nelson Rios |
| 13:45 |
Using GEOLocate: Batch Processing (Web App and Excel) |
Nelson Rios |
| 14:25 |
Using GEOLocate: Collaborative Georeferencing Administrative Portal |
Nelson Rios |
| 15:30 |
Break |
|
| 16:00 |
Using GEOLocate: Collaborative Georeferencing Web Client |
Nelson Rios |
| 16:20 |
Advanced GEOLocate: Taxon validation, Web services & integration, Building end-to-end georeferencing workflows Note this topic was covered in a remote recorded session after TTT2. |
Nelson Rios |
| 17:00 |
Day in Review and Considerations for Trainers-to-be Trivia Question of the Day |
David Bloom Debbie Paul |
| 17:30 |
End |
Dinner on our own - See list of local restaurants. You'll be reimbursed at the standard per diem rates.
| Time |
Activity |
Presenter |
|---|---|---|
| 9:00 |
Review and Questions |
David Bloom |
| 9:10 |
Data Cleaning, Processing, and Analysis Cleaning, Validating, and Enhancing Data with Open Refine |
Debbie Paul, Nelson Rios, Dave Bloom |
| 10:30 |
Break |
|
| 11:00 |
Open Work Session - Participant/TCN Georeferencing Projects (use those data sets) |
All |
| 12:00 |
Open Work Session (continued) |
All |
| 12:30 |
Lunch on our own. See local restaurant map |
|
| 13:30 |
Open Work Session (continued) |
All |
| 14:15 |
Batch Georeferencing in Symbiota |
John Brinda, Missouri Botanical Garden |
| 14:30 |
Volunteer Training Demos - |
Trainees |
| 15:30 |
Break |
|
| 16:00 |
Post-Workshop Survey |
All |
| 16:30 |
Day in Review and Considerations for Trainers-you-now-be Your Input Needed - Mapping Functions in the iDigBio Portal - Part 2 |
David Bloom Joanna McCaffrey Debbie Paul |
| 17:00 |
Workshop Summary and Certificates |
All Instructors |
| 17:30 |
End |
Dinner on our own - See list of local restaurants. You'll be reimbursed at the standard per diem rates. Leaving tomorrow? Want to get together for dinner or hang out at the hotel pool?
Optional Friday night activities:
free concerts downtown (same location as the wed night farmers mkt) - http://www.gvlculturalaffairs.org/website/programs_events/plaza_series/plaza.html