View source for IDigBio Summit 2016

[[Category:Summit]]
[[Category:Workshop]]

{| class="wikitable" style="float:right; margin-left: 10px;"
! colspan="2" style="background:#D58B28;width:200px;font-size:10pt" | Digitizing the Past and Present for the Future
|-
| colspan="2" style="text-align:center;font-size:7pt" | [[Image:Summit-2016-banner.png|center|350px]]
|-
!colspan="2" style="background:#D58B28;text-align:center;font-size:9pt" | Summit VI Quick Links
|-
|[https://www.idigbio.org/content/idigbio-summit-vi Calendar Announcement]
|- 
|[https://www.idigbio.org/content/idigbio-summit-vi-registration Registration Form]
|- 
|[[IDigBio Summit 2016#Agenda|Draft Agenda]]
|-
|}

Join the leading researchers and professionals striving to digitize Natural History Collections in the U.S.! The annual ADBC Summit brings together representatives from TCNs, iDigBio, and partner initiatives related to [http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=503559 NSF's Advancing Digitization of Biodiversity Collections program]. The Summit inspires collaboration and focuses on discussions of shared goals, challenges, and opportunities.

<blockquote>''"Meeting so many people, hearing the details of what is going on, was invaluable. The 'networking' part of the Summit was really the highlight, and I thought the fairly rapid presentations by quite a lot of people, with a balance of breakout groups greatly facilitated that."''</blockquote>

<blockquote>''"I've been to all of the Summits and I hope to go to many more. This is singularly the best opportunity for me to network with collections people across taxa and to talk about stuff I care a lot about. It was a very positive event and I learned a ton as always."''</blockquote>

<blockquote>''"I greatly enjoyed the Summit! And I wish that I'd had the opportunity to attend, or to gain this level of knowledge in some other way, before starting my first TCN involvement. It would have greatly helped!"''</blockquote>

= General Information =

<span style="float:right;">[[File:ttlogo-transparent.png|150px|link=http://gotechtown.org/]]</span>

'''When:''' [https://www.idigbio.org/content/idigbio-summit-vi November 1-3, 2016]<br>
'''Where:''' Chattanooga, Tennessee<br>
'''Venue:''' [http://gotechtown.org/ TechTown] located inside the [https://goo.gl/QuKpA8 Chattanooga Lifestyle Center]

== Area Information ==

* [http://www.chattanoogafun.com/ Chattanooga Visitor Bureau]
* [http://www.chattanoogafun.com/chattanooga-visitors-guide/ Chattanooga Visitors Guide]

== Dining Options ==

There are a large number of restaurants in downtown Chattanooga within walking distance of TechTown and the hotels.

* [http://goo.gl/JYMsn6 Restaurants in the vicinity of TechTown]

== Ground Transportation ==

The Chattanooga Airport (CHA) is about 20 minutes from downtown (where TechTown and the hotels are located). We strongly encourage ride-sharing to and from the airport. Rental cars are not normally reimbursed by iDigBio.

* [http://goo.gl/PwTyxn Google directions from CHA to TechTown]
* [http://www.chattairport.com/www/docs/168/ground-transportation/ Ground transportation options at CHA]
<div style="column-count:2;-moz-column-count:2;-webkit-column-count:2">
* Small Group (1-4 passengers)
** [https://www.uber.com/ride/uberx/ uberX] [https://www.uber.com/fare-estimate/ fare estimate] = $11-15
** [https://www.lyft.com/ Lyft] [https://lyftcalculator.com/costs fare estimate] = $16
* Large Group (4-6 passengers)
** [https://www.uber.com/ride/uberxl/ uberXL] [https://www.uber.com/fare-estimate/ fare estimate] = $26-34
** [https://lyftcalculator.com/what-is-lyft-plus Lyft Plus] [https://lyftcalculator.com/costs fare estimate] = $39
</div>

= Remote Access =

To the extent possible, the Summit sessions will be broadcast and recorded using Adobe Connect.

# Read the [[Web_Conferencing|iDigBio Web Conferencing Wiki Page]] to help you get started.
# Get connected to the meeting:
#* Navigate to '''https://idigbio.adobeconnect.com/summit6/'''
#* Choose '''Enter as Guest'''
#* Type your '''First and Last Name''' in the box provided
#* Click '''Enter Room'''

= Summit Program =

We are creating a PDF version of the iDigBio Summit VI program, which will be made available very soon.

= Agenda =

== Monday, October 31, 2016 &ndash; Travel Day ==

{| class="wikitable"
! scope="col" | When
! scope="col" | Activity
|-
|Daytime
|TRAVEL DAY FOR:
* iDigBio onsite support staff
* Participants from the 3 new TCNs
* [[iDigBio External Advisory Board]]
* [https://www.nsf.gov/funding/pgm_summ.jsp?pims_id=503559 NSF Program Officers]
* [http://nscalliance.org/?page_id=15 NSCA Board Members]
|-
|Evening
|Dinner on your own
|-
|}

== Tuesday, November 1, 2016 &ndash; Travel Day / Business Meetings / Orientation ==

{| class="wikitable"
|+ Activity / Room
! scope="col" | When
! scope="col" | Corridor or Other
! scope="col" | Main Space
! scope="col" | Cultural Arts
! scope="col" | Kilobytes
! scope="col" | Robotics
! scope="col" | Studio
! scope="col" | Lounge
|-
|Daytime
|colspan="7"|TRAVEL DAY FOR ALL OTHER PARTICIPANTS
|-
|Morning
|colspan="7"|Breakfast on your own
|-
|8:00-8:30
|colspan="7"|Summit Check-in
|-
|8:30-10:00
|
|
|
|LepNet TCN Kickoff Meeting
|
|
|Open meeting space
|-
|10:00-10:15
|colspan="7"|Break
|-
|10:15-11:30
|
|
|
|LepNet TCN Kickoff Meeting (continued)
|
|
|Open meeting space
|-
|11:30-1:00
|Lunch on your own
|
|
|
|
|[[iDigBio External Advisory Board|External Advisory Board]] meeting with iDigBio Leadership
|Open meeting space
|-
|1:00-3:00
|
|
|
|LepNet TCN Kickoff Meeting (continued)
|
|[http://nscalliance.org/?page_id=15 NSCA Board] Meeting
|Open meeting space
|-
|3:00-3:15
|colspan="7"|Break
|-
|3:15-5:00
|
|iDigBio Orientation Session
* Introduction &amp; history [Larry Page]
* Alphabet soup [Deborah Paul]
* How to get data to iDigBio [Joanna McCaffrey]
* What to expect in your first year [David Jennings]
* How to get involved [Shelley James]
* Questions &amp; Answers
|
|
|
|[[iDigBio External Advisory Board|External Advisory Board]] meeting to finalize discussion
|Open meeting space
|-
|5:00
|colspan="7"|Adjourn
|-
|Evening
|colspan="7"|Dinner on your own
|-
|}

== Wednesday, November 2, 2016 &ndash; Summit Day 1 ==

{| class="wikitable"
|+ Activity / Room
! scope="col" | When
! scope="col" | Corridor or Other
! scope="col" | Main Space
! scope="col" | Cultural Arts
! scope="col" | Kilobytes
! scope="col" | Robotics
! scope="col" | Studio
! scope="col" | Lounge
|-
|Morning
|colspan="7"|Breakfast on your own
|-
|8:00-8:30
|colspan="7"|Summit Check-in
|-
|8:30-9:00
|
|Welcome
* Logistics - David Jennings
* Welcome - Muriel Poston, NSF DBI
* Welcome - David Reed, FLMNH
|
|
|
|
|Open meeting space
|-
|9:00-9:30
|
|National Digitization Effort - Talks
* iDigBio - Larry Page
* ADBC - Roland Roberts
* BCoN - Robert Gropp
|
|
|
|
|Open meeting space
|-
|9:30-9:50
|
|National Digitization Effort - Questions, Answers, &amp; Discussion
|
|
|
|
|Open meeting space
|-
|9:50-9:55
|colspan="7"|Transition
|-
|9:55-10:10
|
|2011 TCNs - Lightning Talks (5 minutes, 5 slides each)
* Lichens &amp; Bryophytes (LBCC) [Tom Nash]
* New England Vascular Plants (NEVP) [Patrick Sweeney]
|
|
|
|
|Open meeting space
|-
|10:10-10:25
|
|2011 TCNs - Questions, Answers, &amp; Discussion
|
|
|
|
|Open meeting space
|-
|10:25-10:55
|colspan="7"|Break
|-
|10:55-11:15
|
|2012 TCNs - Lightning Talks (5 minutes, 5 slides each)
* Paleoniches [Bruce Lieberman]
* Macrofungi (MaCC) [Matthew Foltz]
* SCAN [Neil Cobb]
|
|
|
|
|Open meeting space
|-
|11:15-11:35
|
|2012 TCNs - Questions, Answers, &amp; Discussion
|
|
|
|
|Open meeting space
|-
|11:35-11:40
|colspan="7"|Transition
|-
|11:40-11:55
|
|2013 TCNs - Lightning Talks (5 minutes, 5 slides each)
* Vouchered Animal Communication (VACS) [Mike Webster]
* Macroalgae [Chris Neefus]
* Fossil Insect Collaborative (FIC) [Talia Karim]
|
|
|
|
|Open meeting space
|-
|11:55-12:10
|
|2013 TCNs - Questions, Answers, &amp; Discussion
|
|
|
|
|Open meeting space
|-
|12:10-1:15
|colspan="7"|Lunch on your own
|-
|1:15-1:30
|
|2014 TCNs - Lightning Talks (5 minutes, 5 slides each)
* Great Lakes Aquatic Invasives (GLI) [Ken Cameron]
* InvertEBase
* SERNEC [Zack Murrell]
|
|
|
|
|Open meeting space
|-
|1:30-1:45
|
|2014 TCNs - Questions, Answers, &amp; Discussion
|
|
|
|
|Open meeting space
|-
|1:45-1:50
|colspan="7"|Transition
|-
|1:50-2:00
|
|2015 TCNs - Lightning Talks (5 minutes, 5 slides each)
* Microfungi (MiCC) [Andy Miller]
* Fossil Marine Invertebrates (EPICC) [Erica Clites]
|
|
|
|
|Open meeting space
|-
|2:00-2:10
|
|2015 TCNs - Questions, Answers, &amp; Discussion
|
|
|
|
|Open meeting space
|-
|2:10-2:15
|colspan="7"|Transition
|-
|2:15-2:30
|
|2016 TCNs - Lightning Talks (5 minutes, 5 slides each)
* Cretaceous World [Bruce Lieberman]
* LepNet [Neil Cobb]
* Mid-Atlantic Megalopolis (MAM) [Cynthia Skema]
|
|
|
|
|Open meeting space
|-
|2:30-2:45
|
|2016 TCNs - Questions, Answers, &amp; Discussion
|
|
|
|
|Open meeting space
|-
|2:45-3:15
|colspan="7"|Break
|-
|3:15-3:30
|
|Overview of Working &amp; Interest Groups [Deb Paul]
|
|
|
|
|Open meeting space
|-
|3:30-3:45
|
|Day 1 wrap-up - Questions, Answers, &amp; Discussion
|
|
|
|
|Open meeting space
|-
|3:45-5:00
|
|Meeting rooms open for TCN meetings, working/interest group meetings, Q&amp;A, etc.
|
|Meeting of the [https://www.idigbio.org/wiki/index.php/IDigBio_Working_Groups#Symbiota_Working_Group_.28SWG.29 Symbiota Working Group]
* FUNDING AND TECHNOLOGICAL DEVELOPMENTS
*# NSF ABI and TCN proposals submitted in 2016
*# Symbiota funding: Developing a Symbiota operating fund from portals or foundation or iDigBio or all three and more.  Have iDigBio fund a Symbiota general meeting and/or hackathon that could include other databases being represented.
* BUILDING SYMBIOTA
*# How do we engage more members to the SWG?
*# Symbiota globalization efforts
* WHAT DO WE WANT TO BE AND WHERE DO WE WANT TO GO?
*# Latest progress with Symbiota - what's on the horizon?
*# Goals for the future and what do we need to do.
*# The dynamic role of Symbiota in the biodiversity informatics ecosystem (including the sustainability of portals post-2020)
|
|Meeting of paleo TCNs
|Meeting of [http://specifyx.specifysoftware.org/ Specify] users
|-
|5:00
|colspan="7"|Adjourn
|-
|7:00-10:00
|colspan="7"|'''Evening program co-sponsored by the Tennessee Aquarium''' (cash bar and heavy hors d'oeuvres provided)
<span style="float:right;">[[Image:TN-Aquarium-logo.jpg|150px|link=http://www.tnaqua.org/|alt=Tennessee Aquarium]]</span>
{| class="wikitable"
|7:00-7:30
|Arrival
|-
|7:30-7:35
|Larry Page: Introduction
|-
|7:35-8:00
|Anna George: &quot;Harnessing the power of living and natural history collections for southeastern aquatic conservation&quot;
|-
|8:00-10:00
|Aquarium open for viewing
|-
|}
|-
|}

== Thursday, November 3, 2016 &ndash; Summit Day 2 ==

{| class="wikitable"
|+ Activity / Room
! scope="col" | When
! scope="col" | Corridor or Other
! scope="col" | Main Space
! scope="col" | Cultural Arts
! scope="col" | Kilobytes
! scope="col" | Robotics
! scope="col" | Studio
! scope="col" | Lounge
|-
|Morning
|colspan="7"|Breakfast on your own
|-
|8:00-8:30
|colspan="7"|Arrival
|-
|8:30-9:00
|
|Welcome
* Logistics - David Jennings
* Welcome - Doug Jones, FLMNH
* Why Digitize? (2 videos)
|
|
|
|
|Open meeting space
|-
|9:00-9:30
|
|Inspiration &amp; Collaboration - talks
* GGBN - John Coddington
* GUODA - Jennifer Hammock
* Conservation - Mary Klein
|
|
|
|
|Open meeting space
|-
|9:30-10:15
|
|Open Room Discussion - Concentrating on our priorities for the next five years: Where do we go from here? What does our future look like? What are our common goals? What is most important for us to concentrate on?
|
|
|
|
|Open meeting space
|-
|10:15-10:30
|colspan="7"|Break
|-
|10:30-11:45
|
|[https://docs.google.com/document/d/1tMKmV5ke144e0PLWBppibzP_bX8Ih2HWRISc7zd0LmM/edit?usp=sharing Expanding your audience] - Citizen Science and Outreach
*iDigBio: Austin Mast
*TCNs: Laura Briscoe (LBCC, MaCC), Andre Poremski (LepNet)
|[https://docs.google.com/document/d/1LCMrOAdfT6_sxDDAZ4aeon-1rgqteWs5-HutxHgditE/edit?usp=sharing Sustainability of TCNs]
This session will brainstorm sustainability strategies for TCNs. Discussion topics will include, but are not limited to: (1) Understanding the basics of TCN sustainability planning; (2) Partnerships: Critical mass of active cooperating TCN collections, Effective use of PENs, collaborating with other TCNs and 3rd party projects; and (3) TCNs beyond 2021.
*iDigBio: David Jennings
*TCNs: Neil Cobb (SCAN, LepNet)
|[https://docs.google.com/document/d/18klXNdXBQeCewoYz0gpq0VmAnQQ5bI4_7hOz-ySot_o/edit?usp=sharing What to digitize next?] Data gaps, establishing goals, etc.
*iDigBio: Gil Nelson, Matt Collins, Shelley James, Deb Paul
*TCNs: Rich Rabeler (GLI)
|[https://docs.google.com/document/d/15TPeowikuKqe8qfYyiZtan7EeDZ-RxGVFBXhOMJBm3o/edit?usp=sharing Data Quality]: Data submission, standards, attribution, etc.
Audience: New TCNs, veteran TCNs, informatics people, portal managers, data generators, recap of getting data to iDigBio (depending on audience)
(1) An informational session with ample time for questions, answers, and feedback;
(2) GUIDs and rights continue to be a challenge for many;
(3) Special attention to Symbiota users : identifiers and (re)publishing;
(4) Attribution for data and images;
*iDigBio: Joanna McCaffrey, Dan Stoner
*TCNs: Patrick Sweeney (NEVP), Ben Brandt (SCAN, LepNet)
|
|Open meeting space
|-
|11:45-12:00
|
|colspan="7"|'''All groups write up their summaries in bullet-point format: [https://docs.google.com/presentation/d/1f6ln3zjXmFhqHDsAFGoaRrV6Lcu__sr9ZpqK0VJ7MVI/edit?usp=sharing Summary Powerpoint]'''
|-
|12:00-1:00
|Lunch on your own
|
|iDigBio meeting with NSF
|
|
|
|Open meeting space
|-
|1:00-2:15
|
|[https://docs.google.com/document/d/16Y8JE8O5C4_VyMbEMDVbaSJERD5KbsYW4qGl5hNWF8c/edit?usp=sharing Tools and skills] to use the iDigBio data services to address research use
*iDigBio: Matt Collins, Pam Soltis
*TCNs: Rüdiger Bieler (InvertEBase)
|[https://docs.google.com/document/d/1q19JSukAmtNDaiLrWeJaeSGjigXe0s38kAoys_WcF2s/edit?usp=sharing Effectively managing your digitization project]
This session will brainstorm strategies for effectively managing your digitization project. We will discuss the importance of project management and administration in keeping your digitization project on time and within budget. We will brainstorm ideas and techniques based on collective experience and lessons learned.
*iDigBio: Gil Nelson, David Jennings
*TCNs: Andy Miller (MiCC), Tom Nash (LBCC) Ben Brandt (SCAN, Lepnet)
|[https://docs.google.com/document/d/15mqHOjelFeuKmjUrVt3lrmSqs2C1w25N_Olt0Y4rJJI/edit?usp=sharing Data quality and use]
During the ingestion of data from our many publishers, iDigBio standardizes certain data fields and provides data quality flags indicating potential issues for providers and data users. Which data fields are increasingly being required for research applications? Do standards need to be updated or developed to help with improving data quality for downstream use? How can the ADBC community become more involved?
*iDigBio: Shelley James, Alex Thompson
*TCNs: Talia Karim (FIC)
|[https://docs.google.com/document/d/1pINTm-iVthCnDSElrYKnkyDkh1aCVYhUGu1MVWOFIis/edit?usp=sharing Outreach] - identify stakeholders; foster awareness; broadening participation
*iDigBio: Bruce MacFadden, Molly Phillips, Adania Flemming
*TCNs: Ken Cameron (GLI)
|
|Open meeting space
|-
|2:15-2:30
|
|colspan="7"|'''All groups write up their summaries in bullet-point format: [https://docs.google.com/presentation/d/1f6ln3zjXmFhqHDsAFGoaRrV6Lcu__sr9ZpqK0VJ7MVI/edit?usp=sharing Summary Powerpoint]'''
|-
|2:30-2:45
|colspan="7"|Break
|-
|2:45-4:00
|
|[https://docs.google.com/document/d/18jnbvO7D2NsjMCP54GJZpXSHw0ViOMxVzsL43LugUnE/edit?usp=sharing Attribution and citation]
As biodiversity data is increasingly being utilized in large-scale, big data projects, how can the collections community provide sufficient and appropriate information to ensure attribution and tracking? What recommendations can be relayed to literature publishers and researchers from the ADBC community to ensure that data within data downloads from biodiversity data aggregators can be cited adequately, within the article or supplementary information?
*iDigBio: Pam Soltis, Shelley James
*TCNs: Michael Denslow (SERNEC)
|[https://docs.google.com/document/d/1trmwOEP9bx7H2Z_6zLYEHV16NHIM33CiRVTp77Fob2A/edit?usp=sharing Sustainability of the National Digitization Effort]
The [https://digbiocol.files.wordpress.com/2010/08/niba_brochure.pdf NIBA Strategic Plan] included a call for a sustained effort to digitize the nation’s biodiversity collections. Responses by NSF have included the ADBC program to catalyze new digitization activities and the BCoN RCN to support the development of a sustainable community of practice to ensure that all U.S. collections are digitally available. This session will concentrate on identifying what elements of the national digitization effort are most important to sustain and what mechanisms are most likely to sustain those elements.
*iDigBio: Larry Page
*TCNs: Zack Murrell (SERNEC), Neil Cobb (SCAN, LepNet)
|[https://docs.google.com/document/d/1oERZhgqp0uOxC6vBrEFz4ss0p7Vl8osM_TbkexqVNw8/edit?usp=sharing Extending data schemas]
Much of biodiversity data does not fit nicely into the existing Darwin Core and other schemas that are included in biodiversity tools and repositories. In this session, we will: (a) Create a list of data types that are not well represented, (b) Discuss strategies for defining new data fields and schemas, (c) Discuss strategies for building consensus on the new fields and schemas, and (d) Discuss strategies for formalizing new data fields and schemas for broader community.
*iDigBio: Greg Riccardi, Alex Thompson
*TCNs: Andy Bentley (Specify)
|[https://docs.google.com/document/d/1vK88ZTaGNvcPCFxqCR-Ajy92MM-ffB7Jp72FzXlbs7I/edit?usp=sharing Educational resources] - digitization; biodiversity informatics
*iDigBio: Gil Nelson, Bruce MacFadden, Molly Phillips, Adania Flemming, Deborah Paul
*TCNs: Jon Hendricks (Cretaceous World)
|
|Open meeting space
|-
|4:00-4:15
|
|colspan="7"|'''All groups write up their summaries in bullet-point format: [https://docs.google.com/presentation/d/1f6ln3zjXmFhqHDsAFGoaRrV6Lcu__sr9ZpqK0VJ7MVI/edit?usp=sharing Summary Powerpoint]'''
|-
|4:15-4:30
|colspan="7"|Break
|-
|4:30-5:00
|
|Summit wrap-up (open Room Discussion) - Bringing it all together: What did we learn? Where do we go from here? How do we work together to achieve our common goals? What are our action items?
|
|
|
|
|Open meeting space
|-
|5:00
|colspan="7"|Adjourn
|-
|Evening
|colspan="7"|Dinner on your own
|-
|}

== Friday, November 4, 2016 &ndash; Travel Day ==

{| class="wikitable"
! scope="col" | When
! scope="col" | Activity
|-
|Daytime
|TRAVEL DAY FOR EVERYONE
|-
|}

= Report =

Links will be provided after the event.


= Photos =

Links will be provided after the event.


= Recordings =

Links will be provided after the event.